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COVID‐19 Phase IV Return Plan Norman Campus

OU Together The University of Oklahoma

Norman Campus COVID‐19 Phase IV Return Plan

The OU Norman Campus has moved to Phase IV of its return plan. As the nature of COVID‐19 remains dynamic, this plan will remain dynamic. This plan applies to all Norman faculty, staff, student employees, students, contractors, and campus visitors.1


 

Employees in OU-Tulsa Norman-based programs should refer to the OU-Tulsa Return Plan. The OU-Tulsa Return Plan is available here: ou.edu/tulsa/coronavirus.

I. Remote Work in Response to COVID-19: Norman Campus Phase Out

Since the onset of the pandemic, the University of Oklahoma Norman campus has encouraged remote work where possible as a mitigation strategy to minimize the risk of spread of COVID-19. With the wide availability of COVID-19 vaccines and the demonstrated effectiveness of other mitigation protocols on and off campus, in conjunction with the recommendations of infectious diseases and public health officials, remote work in relation to COVID-19 in Norman-based programs and areas will be phased out as described below.

  1. Remote Work Phase-Out Schedule – Remote Work arrangements that were put into place as a COVID-19 mitigation or accommodation measure are to be phased out as follows:
    • June 7, 2021 – Phase IV of the Norman campus Return Plan begins. Managers may notify employees to begin returning to their regular (pre-COVID) schedule on campus between now and Aug. 2, 2021, if they have not already done so.
    • By Aug. 2, 2021, all employees are to have resumed their regular (pre-COVID) schedule on campus.
  2. Guidelines – Remote Work for purposes unrelated to COVID-19 that is otherwise consistent with the university’s guidelines is not affected by this remote work phase-out schedule. The current guidelines are available here.
    • Faculty and staff who had existing Telecommuting Agreements on file with Human Resources PRIOR to the onset of the pandemic will need to complete a new Remote Work Plan and receive requisite approvals on the date their existing Telecommuting Agreement expires.
    • Employee Accommodations – Employees who may qualify for accommodation under the Americans with Disabilities Act or have a medical reason to work remotely may request accommodations through Human Resources.
  3. Staffing Plans – During the remote work phase-out period, each college dean and area vice president (or their designees) will determine the in-person work phase-in plan for their respective areas and will advise employees of their date of expected return from remote work, generally at least two work weeks prior, but not less than one work week prior, to that date.
    • COVID-19 Resurgence – Each area must be prepared to slow or stop the remote work phase-out and/or to fully return to remote work as soon as possible, if the university deems it necessary.
    • Screening – Employees returning from a remote work period who meet any of the instances described in Section II below, must complete the online COVID-19 Screening and Reporting Tool and email the results to their immediate supervisor prior to returning to campus.

II. COVID-19 Screening and Reporting for Faculty, Staff, and Students

  • COVID-19 Fully Vaccinated Person Defined:
    • A person who is 14 days past the final dose of a two-dose WHO-approved vaccine (currently, Pfizer, Moderna, AstraZeneca, Covishield, Sinovac, or Sinopharm) or one dose of a single-dose WHO-approved vaccine (currently, Janssen [Johnson & Johnson]).
  • COVID-19 Unvaccinated Person Defined:
    • A person who has not received any WHO-approved COVID-19 vaccine doses.
    • A person who has received only one dose of a two-dose WHO-approved COVID-19 vaccine series.
    • A person who is not at least 14 days past receipt of the second dose of a two-dose WHO-approved COVID-19 vaccine series.
    • A person who is not at least 14 days past receipt of a one-dose WHO-approved COVID-19 vaccine series.
    • A person who has completed any non-WHO-approved COVID-19 vaccine series.
  • OU Faculty, Staff, and Student Screening – Employees and students in Norman campus programs* are strongly encouraged to complete the Passport through the Healthy Together app before participating in any on- or off-campus activity or responsibility each time the answer to the questions below would be YES. The Healthy Together app is available for Android and iOS devices. The employee or student will be notified through the app of their screening results and should follow the instructions for what to do next. More information about the Healthy Together app is available here.

*OU Health Sciences Center and OU-Tulsa: Employees and students at the OU Health Sciences Center or OU-Tulsa will continue using the online COVID-19 Screening and Reporting Tool for their campus.

1. Individuals are expected to complete the Healthy Together Passport whenever the answer to any of the following questions is YES.

     VACCINATED persons:

  • Have you experienced symptoms that could be consistent with COVID-19 in the past 10 days, such as fever or chills, cough, shortness of breath or difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea? (Please also contact a health care provider regarding specific symptoms.)
  • Have you tested positive for COVID-19 within the last 10 days?
  • Have you had close contact (been within 6 feet for approximately 15 minutes or more), either at work, at home or in the community, with an individual diagnosed with COVID-19 in the last 10 days?
  • Have you been on a cruise or traveled internationally in the last 10 days?

     UNVACCINATED persons:

  • Have you experienced symptoms that could be consistent with COVID-19 in the past 10 days, such as fever or chills, cough, shortness of breath or difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea? (Please also contact a health care provider regarding specific symptoms.)

Have you had close contact (been within 6 feet for approximately 15 minutes or more), either at work, at home or in the community, with an individual diagnosed with COVID-19 in the last 10 days?

  • Have you tested positive for COVID-19 within the last 10 days?
  • Have you traveled domestically or internationally (airplane, train, bus, boat, cruise, etc.) within the last 10 days?

2. Individuals who cannot or choose to not use the Healthy Together app should follow these guidelines whenever the answer to any of the following questions is YES.

     VACCINATED persons:

  1. Have you experienced symptoms that could be consistent with COVID-19 in the past 10 days, such as fever or chills, cough, shortness of breath or difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea? (Please also contact a health care provider regarding specific symptoms.)

    • Avoid being around others and restrict all activities outside of your home.  Do not come to campus.  (Individuals who live in University congregate housing should contact OU Housing at 405-534-3741 to receive quarantine/isolation instructions from Residence Life staff.)
    • Get tested for COVID-19. Testing is available at OU Health Services at Goddard. Call 211 for information on other testing options.
    • Call 911 if you are having difficulty breathing, chest pain or pressure, confusion, inability to wake or stay awake, or blue skin, lips, or nailbeds. If your symptoms are mild, please practice home self-care.
    • If your symptoms are improving and COVID-19 testing is negative, you can return to on-campus activities 24 hours after any fever has resolved.
    • If you do not test, you can return to on-campus activities on day 11 after onset of symptoms as long as you are not running a fever and your symptoms are improving.
    • Click here for certification documentation for work or class(.pdf).

  2. Have you tested positive for COVID-19 within the last 10 days?

    • Self-isolate for 10 days from the onset of symptoms or from the date of testing if you are not having symptoms. Avoid being around others and restrict all activities outside of your home.  Do not come to campus.  (Individuals who live in University congregate housing should contact OU Housing at 405-534-3741 to receive quarantine/isolation instructions from Residence Life staff.)
    • Call 911 if you are having difficulty breathing, chest pain or pressure, confusion, inability to wake or stay awake, or blue skin, lips, or nailbeds. If your symptoms are mild, please practice home self-care.
    • Notify all people you have been in close contact with (within 6 feet for 15 minutes or more) starting 48 hours prior to the onset of symptoms or of the positive test that they have been exposed and may need to self-quarantine or test.
    • You may return to on-campus activities on day 11 after symptom onset (or positive test date if no symptoms) if you were not hospitalized or are not severely immunocompromised, you have not had a fever in 24 hours, and your other symptoms are improving. (Hospitalized or severely immunocompromised people with COVID-19 should isolate for up to 20 days. Consult your healthcare provider for advice.)
    • Click here for certification documentation for work or class(.pdf).

  3. Have you had close contact (been within 6 feet for approximately 15 minutes or more), either at work, at home or in the community, with an individual diagnosed with COVID-19 in the last 10 days?

    • You can come to campus but should monitor for symptoms for 14 days after exposure.  If any symptoms develop, isolate and get tested.
    • It is recommended to test for COVID-19 3-5 days after exposure if no symptoms develop. Testing is available at OU Health Services at Goddard. Call 211 for information on other testing options.
    • Wearing a mask in public is strongly recommended, especially indoors and when social distancing cannot be maintained outdoors.

  4. Have you been on a cruise or traveled internationally in the last 10 days?
    • You can come to campus but should monitor for symptoms for 14 days after returning to the US.  If any symptoms develop, isolate and get tested.
    • It is recommended to test for COVID-19 3-5 days after exposure if no symptoms develop. Testing is available at OU Health Services at Goddard. Call 211 for information on other testing options.
    • Wearing a mask in public is strongly recommended, especially indoors and when social distancing cannot be maintained outdoors.

     UNVACCINATED persons:

  1. Have you experienced symptoms that could be consistent with COVID-19 in the past 10 days, such as fever or chills, cough, shortness of breath or difficulty breathing, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea? (Please also contact a health care provider regarding specific symptoms.)

    • Avoid being around others and restrict all activities outside of your home. Do not come to campus. (Individuals who live in University congregate housing should contact OU Housing at 405-534-3741 to receive quarantine/isolation instructions from Residence Life staff.)
    • Get tested for COVID-19. Testing is available at OU Health Services at Goddard. Call 211 for information on other testing options.
    • Call 911 if you are having difficulty breathing, chest pain or pressure, confusion, inability to wake or stay awake, or blue skin, lips, or nailbeds. If your symptoms are mild, please practice home self-care.
    • If your symptoms are improving and COVID-19 testing is negative, you can return 24 hours after any fever has resolved.
    • If you do not test, you can return on day 11 after onset of symptoms as long as you are not running a fever and your symptoms are improving.
    • Click here for certification documentation for work or class(.pdf).

  2. Have you had close contact (been within 6 feet, for approximately 15 minutes or more), either at work, at home or in the community, with an individual diagnosed with COVID-19 in the last 10 days?

    • Avoid being around others. Do not come to campus. (Individuals who live in University congregate housing should contact OU Housing at 405-534-3741 to receive quarantine/isolation instructions from Residence Life staff.)
    • If you develop symptoms, follow the instructions for experiencing symptoms.
    • If you remain symptom free, get tested 5-7 days from your exposure (PCR testing is preferred) to return on day 8.  If you live in University congregate housing you may return to your housing unit on day 11.
    • If you do not test and you remain symptom free, you may return on day 11.
    • Click here for certification documentation for work or class(.pdf).

  3. Have you tested positive for COVID-19 within the last 10 days?

    • Self-isolate for 10 days from the onset of symptoms or from the date of testing if you are not having symptoms. Avoid being around others and restrict all activities outside of your home.  Do not come to campus.  (Individuals who live in University congregate housing should contact OU Housing at 405-534-3741 to receive quarantine/isolation instructions from Residence Life staff.)
    • Call 911 if you are having difficulty breathing, chest pain or pressure, confusion, inability to wake or stay awake, or blue skin, lips, or nailbeds. If your symptoms are mild, please practice home self-care.
    • Notify all people you have been in close contact (within 6 feet for 15 minutes or more) with starting 48 hours prior to the onset of symptoms or the positive test that they have been exposed and may need to self-quarantine.
    • You may return to campus on day 11 after symptom onset (or positive test date if no symptoms) if you were not hospitalized or severely immunocompromised, you have not had a fever in 24 hours and your other symptoms are improving. (Hospitalized or severely immunocompromised people with COVID-19 should isolate for up to 20 days. Consult your healthcare provider for advice.)
    • Click here for certification documentation for work or class(.pdf).

  4. Have you traveled domestically or internationally (airplane, train, bus, boat, cruise, etc.) within the last 10 days?

    • Wearing a mask in public is strongly recommended, especially indoors and when social distancing cannot be maintained outdoors.
    • Monitor for any symptoms. If you develop symptoms, follow the instructions for experiencing symptoms.
    • Test for COVID-19 on arrival and approximately 5 days after arriving in the US.

Temperature Checks - Departments are discouraged from conducting temperature checks. If a department will require temperature checks, the manager must obtain prior approval from the Office of Human Resources.

III. Vaccination

The university strongly encourages the entire OU community to get vaccinated, particularly those residing in congregate housing.

  1. COVID-19 vaccines are available to all students, faculty, and staff on all three OU campuses at no cost to the individual.

IV. Social Distancing

OU has eliminated its social distancing protocols in all areas except patient care and clinical research participant settings, making way for a resumption of in-person classes at regular capacity. The university will use the summer to phase back to normal classroom capacities.

  1. Third-Party Events and Activities – Third parties may resume hosting events in university facilities following pre-COVID protocols. In accordance with CDC guidance, the university recommends COVID-19 vaccination for anyone participating in events on OU property.

V. Masks

Since the beginning of the pandemic, in instituting its COVID-19 protocols, the University of Oklahoma has monitored guidance issued by the Centers for Disease Control. Taking into consideration the CDC’s recent guidance on masking, Oklahoma state law, and the state of the COVID-19 pandemic in Oklahoma, OU has adopted the following masking protocols for all three campuses.

VI. Building Access and Amenities

  1. Building Access – Access to campus buildings has returned to normal operations.
  2. Goddard Health Center – Goddard Health Center is open during normal operating hours of Monday through Friday, 8 a.m. to 5 p.m. Hours and availability of certain services may be limited or change depending on staff availability during the COVID-19 response. Many visits can be accomplished through online telehealth visits, but staff are available in the office to address those needs that can’t be accomplished remotely. Masking is required inside Goddard Health Center. To discuss the best option for scheduling an appointment, call (405) 325-4441. For more information, click here.

VII. Cleaning Facilities and Equipment

Clean facilities and equipment require a commitment from all levels of the university community. Everyone has an important role and responsibility in maintaining a healthy campus environment.

  1. University Responsibility – Taking into consideration applicable government and industry cleaning and safety standards, the university will resume pre-pandemic cleaning protocols.
    • Environment – University Operations has increased outside air where possible and converted HVAC systems with hospital-grade filters (MERV-13).
  2. Department/Area Responsibility – As was the case prior to COVID-19, each department/area manager remains responsible for obtaining appropriate cleaning supplies and providing for the cleaning of shared office equipment, furniture, surfaces, and environment. While supplies last, department/area managers may still obtain cleaning supplies that have been EPA/CDC-approved from Facilities Management. These cleaning supplies can be requested here.
    • COVID-19 Positive Individuals – Frequently used campus spaces are cleaned on a daily basis. Department/area managers who are notified of a COVID-19 positive individual in their space should contact Facilities Management at (405) 325-3060 to confirm when cleaning of the space last occurred. This procedure should be followed in off-campus leased spaces as well, by contacting the leasing agent or building maintenance team.
  3. Individual Responsibility – As was the case prior to COVID-19, individuals are responsible for cleaning their personal and shared spaces and office equipment.

VIII. Testing, Isolation, and Contact Tracing

  1. Positive Tests – If an employee or student tests positive for COVID‐19, the university will cooperate with the appropriate health department in its contact tracing efforts. Employees and students who test positive must fill out the COVID-19 Screening and Reporting Tool and may not report to work or campus until cleared by OU Health Services.
    • Supervisors, RAs, faculty, staff, and others who are made aware that an individual in their area has tested positive should contact Facilities Management at (405) 325-3060 as described in Section VII above for cleaning assessment.
    • Faculty, staff, and students who have been in close contact with a laboratory-confirmed COVID-19 positive individual must fill out the COVID-19 Screening and Reporting Tool and may not report to work or campus until cleared by OU Health Services.
      • The CDC defines “close contact” as being within 6 feet of an infected person for at least 15 minutes starting from two days before illness onset (or, for asymptomatic patients, two days prior to specimen collection) until the time the patient is isolated.
    • For a list of frequently asked questions regarding COVID-19, visit here.

IX. Monitoring Workforce, Students, and Visitors for COVID-19 Symptoms – Mandatory Reporting Process

Please refer to Section II for information regarding monitoring for symptoms and mandatory reporting.

X. Travel

All employees, visitors, and students will comply with the travel guidance maintained here.

XI. Research and Academics – Return to Service

  1. Research – The Office for the Vice President for Research and Partnerships’ Framework for Restarting On-Campus and Field-Based OU Norman Research and Creative Activity provided a mechanism for research personnel to return to campus safely while the university was closed to all but essential personnel. As the university moves into the next phase, research will follow and adhere to the directions set forth in this campus Phase IV memo. No additional Conduct of Operations plans beyond those already in existence will be required to access on-campus research laboratories and field sites at this time, but may be in the future if conditions change.
  2. Academics – The university is planning for a resumption of in-person classes at regular capacity university-wide for the fall 2021 semester.

XII. Visitors, Vendors, and Tenants

  1. Visitors and Vendors – Visitors and vendors on campus are required to accept and adhere to university masking policies and any requirements for entry and continued attendance at specific university events and facilities. It is the responsibility of each department to ensure that its scheduled visitors and vendors are aware of and abide by university policies and procedures while on campus. Departments will advise their visitors or vendors to leave campus if they begin to experience symptoms of COVID-19 during their visit and notify the individual who invited them to campus.
  2. Tenants – Tenants must adhere to university guidelines whenever in public areas on campus. Public areas include common areas in buildings (like hallways, public restrooms, building entries, community or shared kitchens, etc.), elevators, parking facilities, and other areas of public ingress and egress. Once inside your respective suite or leased premise, each company must follow its own COVID-19 protection and prevention protocols.

XIII. Enforcement

Faculty and Staff Enforcement
Employees who refuse to comply with this Return Plan are subject to disciplinary action, in accordance with the applicable faculty or staff handbook policy.

Vendors and Visitors
Vendors and visitors who refuse to comply with this Return Plan are subject to having their access to campus suspended or terminated.


 

Joseph Harroz, Jr.
President
The University of Oklahoma

Dale W. Bratzler, DO, MPH
Chief COVID Officer
The University of Oklahoma