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OU-Tulsa COVID-19 (Coronavirus) Frequently Asked Questions

The safety of our community and our fellow citizens is our first obligation, which is why we are taking the necessary measures noted below. We must do our part to help confront this public health crisis.  

Visitor, Vendor and New Employee Screening Form

August 5, 2020

Frequently Asked Questions | Scheduled Visitor/Vendor COVID-19 Screening and Reporting Tool

Policy: Scheduled Visitors and Vendors must complete the University’s online Screening and Reporting Tool prior to coming to campus.

Q: What types of visitors to OU are covered by the Scheduled Visitor/Vendor screening policy?
A: Scheduled Visitors are individuals who have been contacted by OU or who have arranged with OU to visit a campus location for a specific purpose, such as to interview for a position or participate in a meeting. They do not include individuals coming for campus tours or prospective student visits or to ticketed events. Scheduled Visitors typically have a specific date/time/place for the visit and a point of contact.

Q: When should the scheduled visitor/vendor complete the online Screening and Reporting Tool?  

A: Student and Employee Health requires at least 24 hours to review the online Screening and Reporting Tool responses. The Tool should be submitted 24-48 hours in advance of coming to campus, where possible; it cannot be submitted more than seven days in advance of the visit, however, and must be updated if information changes prior to arrival on campus.

Q: Do scheduled visitors/vendors have to submit a new online Reporting and Screening Tool each time they come to campus?

A: It depends. Anyone who has been off campus for seven or more consecutive calendar days must submit the online Screening and Reporting Tool and be cleared by Student and Employee Health to come back to campus.

Q: Does the online Screening and Reporting Tool have to be filled out each time a scheduled visitor/vendor comes on campus if they come on a regular basis?

A: Maybe. The Tool has to be re-submitted if the scheduled visitor/vendor has not been on campus for or more consecutive calendar days or if their responses to the online screening questions have changed.

Q: Who fills out and submits the Screening and Reporting Tool?

A: The Reporting and Screening Tool is filled out and submitted to Student and Employee Health by the scheduled visitors/vendors. It CANNOT be completed or submitted by the University area they will be visiting.

Q: What happens after the online Reporting and Screening Tool is submitted?

A: The scheduled visitors/vendors will receive an e-mail clearing them to come to campus or notifying them that they will be contacted by Student and Employee Health for more information. The scheduled visitors/vendors must send the email to the University area expecting them. Showing a copy of the clearance email via a phone or text is not acceptable, nor is providing clearance from another entity. The University area will keep a copy of the email on file.

Q: Are there exceptions to this policy for vendors making emergency repairs?

A: Yes. If the nature of the repair does not allow time for the vendor to submit the online Screening and Reporting Tool prior to coming to campus, the vendor may come to campus (in a mask) and address the emergency. If possible, during the scheduling phone call, the vendor should be advised not to send any workers who have symptoms of COVID-19.

Q: Does it matter if a vendor is from outside of Oklahoma or provides services in multiple states?

A: No. There is no difference between in-state and out-of-state vendors with regard to the online Screening and Reporting Tool requirements. However, it is recommended that the contracting area require out-of-state vendors to complete the Tool and receive the response before traveling to campus.

Q: Will out-of-state vendors automatically have to isolate before they can come to campus?

A: No. There is no automatic isolation period for out-of-state vendors. Any isolation period would be determined by Student and Employee Health based on the information provided in the online Screening and Reporting Tool.

Q: Do delivery drivers such as those for Airgas, FedEx, and UPS have to submit the online Screening and Reporting Tool?

A: No. Vendors who are picking up or delivering items (versus performing a service in a facility) must wear a mask on campus but do not have to submit the online Screening and Reporting Tool. It is anticipated that deliveries would take no more than 15 minutes. NOTE: In buildings where patient care is provided, vendors will be required to comply with the screening procedures at the door prior to entering the building.

Q: Does this scheduled vendor/visitor policy apply to patients being seen at one of the University’s clinics or to their caregivers/family members who accompany them?

A: No. There is a clinic policy for screening patients and their caregivers/family members on campus.

Q:  Are students and employees from other OU campuses considered to be visitors on the HSC campus?

A:  No.  If the student or employee (1) has not been off any OU campus for 7 or more consecutive calendar days or has completed and been cleared to come to campus via the online Screening and Reporting Tool and(2) is otherwise in compliance with the COVID-19 Return Plan, the individual is not considered visitors to HSC and does not have to complete the Scheduled Visitor/Vendor screening tool to come to HSC.

*Reminder: All Scheduled Visitors and Vendors Comply with the University Mask Policy.*

 


 

August 5, 2020

Frequently Asked Questions | Travel - COVID-19 Screening and Reporting Tool

  1. If I travel outside the state of Oklahoma, will I automatically be asked to self-isolate for 14 days?
    No, traveling outside the state of Oklahoma will not result in an automatic self-isolation period of 14 days. There are other factors that will be considered, such as your mode of transportation, whether you practiced social distancing while traveling, and whether you and those around you were wearing masks during travel and the activities you participated in on your trip.
  2. I am planning to travel internationally; will I automatically be required to self-isolate for up to 14 days?
    Yes. International travel and travel that includes time on a cruise ship will result in a 14-day isolation period, consistent with CDC and public health guidance.
  3. I am going on a cruise with my family. Will I have to self-isolate for up to 14 days upon return?
    Yes. International travel and travel that includes time on a cruise ship will result in a 14-day isolation period, consistent with CDC and public health guidance.
  4. Why can’t I just get a COVID-19 test and avoid a period of self-isolation?
    Testing in lieu of self-isolation may be an option in the near future; however, even then, you will likely have to self-isolate until the test can be given and results returned. In some instances, a second negative test also may be required. This process is under review by medical and public health experts.
  5. Why can’t I just have antibody testing done and come back to work?
    At this point, the science regarding what having COVID-19 antibodies means is not clear. For example, there is insufficient data to determine whether it means you are not capable of getting COVID-19 again.
  6. I am going to a family wedding. Do I need to fill out the online screening tool before I return to campus?
    Yes, if: You travel domestically or internationally to the wedding, and/or There will be 50 or more people at the event and you were not wearing a mask and did not maintain a physical distance of at least 6 feet from other guests at all times, and or During the trip, you were exposed to someone who has tested positive for COVID-19 or is experiencing COVID-19 symptoms
  7. I was contacted by the health department and told I was in contact with someone who tested positive for COVID-19. Do I need to fill out the screening tool?
    Yes. Anytime you become aware that you were exposed to someone who tested positive for COVID-19 or who has COVID-19 symptoms, you must complete the online screening tool. This is true even if you report the information to your supervisor.

Travel Tips to help keep you safe and to reduce the likelihood of COVID-19 transmission:

  • Wear a mask from your departure through your arrival
  • Frequently disinfect surfaces and surroundings, such as tray tables and armrests on planes
  • Sit only with household members in public whenever possible
  • When getting gas, wear gloves and use hand sanitizer as soon as fueling is complete; if you must go inside, avoid lines and maintain a physical distance of at least 6 feet.
  • Use drive-through services when available; if you must go inside, avoid lines and maintain a physical distance of at least 6 feet.
  • Distancing, masking, and frequent handwashing/sanitizing are all effective tools and have an additive effect when practiced together.