REQUEST FOR PURCHASE OF POSTAGE
A department should do the following to request the purchase of postage:
RESPONSIBILITIES AND MAINTENANCE
It is the responsibility of the department sponsor and the custodian to ensure that postage stamps are maintained in a secure location and to maintain records supporting the use of the postage stamps. Generally, usage records of this nature include who postage stamps were issued to, the quantity issued, and the balance of postage stamps on hand.
At a minimum, the department sponsor and the custodian are responsible for ensuring that a monthly physical count of postage stamps on hand is taken and reconciled to the underlying usage records in order to provide assurance as to the completeness and accuracy thereof. The monthly reconciliation is to be forwarded to Financial Services. The monthly reconciliation and the underlying usage records may be subject to an unscheduled verification.
Please note that there is no provision in the Oklahoma Statutes for the reimbursement of postage to an individual. Approval for postage (stamps) purchases must be obtained from Financial Services in advance, and checks for postage cannot be made payable to individuals.
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