Who is the designated sponsor for this department number?

How do I know if an invoice has been paid?

What is the check number for a voucher?

How do I look up an invoice in Oracle IPM (Imaging)?

How do I reset my password?

 

 

Is this department number active?

You can find a list of active department numbers with department names and sponsors at www.ou.edu/controller/fss/dwnload/active-departments.xls. This list is updated daily.


How do I get my cash balance?

Choose the following path in peoplesoft: General Ledger > Review Financial Information > Ledger Click on the tab that says "Add a New Value" and enter an inquiry name such as "Cash". Then click Add.

Enter the following information into the Ledger Criteria boxes.
Unit - "NORMN"
Ledger - "ACTUALS"
Year - Fiscal Year i.e. "2006"
From Period - "1"
To Period - The last period you want to include in your cash balance. i.e. "3"
Currency - "USD"


Make sure "Include Balance Forward" and "Include Adjustment Period(s)" are checked.
Click Search


Enter the following information into the boxes that appear below in the Chartfield Criteria section.
Account - 100001
Fund - Your Fund i.e. "11110" (If you don't know what your fund is, click the magnifying glass.)
Click the "Sum by Period Account" hyperlink to the right of the criteria.


The Cash Balance will be found in the "Currency Totals" box at the bottom of the new page.



How do I get security to access my department's financial statements?

In order to be given access to a department's financial statements the sponsor of that department must log into FAMS (Financial Account Management System) and grant you access to the department.

Once you've been given security rights to access the financial statements, you should be able to log into OU's PeopleSoft Financial Application at fin.ou.edu within a few hours.

More information on FAMS procedures can be found at http://hr.ou.edu/documents/files/fams.pdf.


Who is the designated sponsor for this department number?

You can find a list of active department numbers with department names and sponsors at www.ou.edu/controller/fss/dwnload/active-departments.xls. This list is updated daily.


How do I know if an invoice has been paid?

The best way to see what invoices have been paid is to run your Commitments v Budgets statement for the current month. All invoices will be reflected on the statements the day after they are paid.

Another way to find out if an invoice has been paid is to check the list of Vouchers with Check Numbers found at www.ou.edu/controller/fss/dwnload/check.xls.


What is the check number for a voucher?

The check number for a voucher can be found by looking at the list of Vouchers with Check Numbers found at www.ou.edu/controller/fss/dwnload/check.xls.


How do I look up an invoice in Acorde (Imaging)?

In order to look up an invoice in the imaging system, Oracle IPM, you must log onto the Oracel IPM application. For more information on gaining access to the imaging system, please contact The Imaging Helpdesk at 325-8111 or imaginghelpdesk@ou.edu.

For all invoices paid since 07/01/05 with a source of "AP" select "FSS Payments" from the drop down menu.

Enter the required information in the search boxes and press enter. Use the SUBID from your Peoplesoft Commitments v Budgets statement as the voucher number.

Any results will be shown in the "Search Results". To view an invoice, double click the line and it will appear in the "Image Viewer" box on the right side of the application.


How do I reset my password?

Email your six digit Employee ID to needhelp@ou.edu and ask them to reset your password.