PeopleSoft Financial News

 

September department statements are final as of October 1, 11:41 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2015 and period 3 to get September 2014 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Services at 325-3021.

To view previous announcements please visit our news archive at http://www.ou.edu/controller/fss/psnewsarchive.htm.

 

Reconciling CrimsonCorner Enabled Suppliers Paid with a Pcard

In CrimsonCorner, there are four of the enabled suppliers that are being paid with a Pcard; Staples, VWR International, Dell and Life Tech Corp/Invitrogen.   Transactions processed this way will show up on your Commitment vs Budget Report as described below.

When your order is approved in CrimsonCorner, you will see the following:
STAPLES ADVANTAGE or VWR INTL LLC or DELL MKT L P or LIFE TECH CORP- zero dollar encumbrance entry with a SubID that begins with G.  You can ignore these entries.

When the Pcard is paid and the internal billing is processed, you will see the following:
STAPLS or VWR INTERNAT or DMI  DELL HI or INVITROGEN – for the amount paid on the Pcard in the expense column with a SubID that begins with a 6. 

In order to help you with your monthly reconciliation, we have created a report that is available to you in Laserfiche Weblink named Pcard CrimsonCorner.  This report will give you the information you need to tie back the PO’s processed in CrimsonCorner to the amount that shows up in your expense column on the Commitment vs Budget Report.

Each line of the Pcard CrimsonCorner report will correspond to a line on your Commitment vs Budget Report.  This report gives you the PO number which will allow you to go back to CrimsonCorner and review the order.

If you purchase from these CrimsonCorner suppliers, use the Pcard CrimsonCorner report as part of your monthly reconciliation.

Items to be aware of:

    • A PO number may have multiple transactions on the Pcard CrimsonCorner report.  The supplier will charge the Pcard at the time items are shipped.  If there are multiple shipments for the PO, you will have multiple transactions on the report.  You will need to sum these transactions to tie back to the CrimsonCorner PO.
    • The amount charged to the department may not equal the PO amount in CrimsonCorner.  Check with the person who placed the order to see if there were any known issues or contact the supplier for an explanation. 

     

    nVision Reports -

    When running nVision reports you may receive a Windows Security message requesting your log on and password. When this happens, you will need to leave the name and password defaulting in the Windows Security box as it is, check "Remember my credentials", and click OK. You will be asked to do this three times before the report will open in excel. You will not be prompted to do this again unless you delete saved passwords under your internet's browsing history.

     

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