Accessibility and Disability Resources (ADRC) at the University of Oklahoma (OU) uses Accessible Information Management (AIM), an online accommodation management portal that helps students request and coordinate their accommodations with instructors. This system will also allow instructors to be able to review accommodation requests in a central location.
AIM also allows faculty to manage accommodation requests, set exam dates and provide a course information (proctoring form), upload and receive accommodated exams, and complete a Flex Plan for students with flexible attendance and/or occasional extension of assignment due dates.
In the AIM Instructor Portal instructors will be able to:
Faculty Notification Letters (Accommodation Letters) will primarily be emailed to the instructor from the AIM system. The email will be addressed by the student’s assigned ADRC staff member, and the student will receive a copy of each email when the notifications are sent. This replaces the process of the emails from iAdvise.
In the AIM Instructor Portal, Faculty Notification Letters (Accommodation Letters) will also be available to review on the Overview page by clicking on “View” next to the student’s name in the student listing.
Access to the AIM Instructor Portal is initially only granted to the instructor(s) of record. Class and instructor information is imported directly from the Banner student records system and is updated through a nightly data feed in case the information changes. All instructors listed in Banner should automatically import into AIM.
AIM does have a tool that provides a way to add additional staff (i.e. teaching assistants, administrative staff, course coordinator) to have access to be able to review the information available in AIM and help with completing AIM tasks through the “Add Instructor” tool.
Current instructor logs into the AIM Instructor Portal.
Step 1: On the Overview page, under HOME, click on Add Instructor
Select the Class and set Type to “Add Additional Instructor to the Course.”
Enter the additional instructor’s name and email address (please use the @ou.edu email address.
Click Add Instructor.
Step 2: Added Instructor/Staff member responds to email confirmation.
Step 3: Wait 24 hours for the database to update.
The AIM system will run an update overnight that will then allow the new user(s) to be able to access the course information in the AIM Instructor Portal the next day.
AIM Flex Plan
The Flex Plan requires faculty input on how flexible attendance and occasional extension of assignment deadlines could impact a student in your class.
The ADRC wants to gather this information so we can have informed discussions with the student about their request and what happens when their request is approved.
We set up the flex plan by class, which means instructors can complete the flex plan without a student request. Once a flex plan is complete, you are able to copy it for all of your other classes.
Here is a step-by-step guide on intiating flex plans for "Courses Without Requests."
Students will be able to make their exam appointments with the OU Testing Center through AIM. Instructors will be able to upload tests, complete the course information form (proctoring form), and receive their tests back through AIM.
