Oklahoma Archeological Survey

Oklahoma Archeological Survey

In-Person File Search Procedures

As of June 1, 2021

• We are pleased to announce that consultants and agency representatives will again be able to come to OAS to complete their own file searches as of June 1, 2021. 
• Protocols:
•  
  • All entry to the file room will be by confirmed appointment only.  To make an appointment, please contact our office at (405)325-7211 during normal business hours.
  • File search appointments will be between the hours of 8:30-11:30 am and 1:30-4:30 pm.
  • Appointment time slots will be for one hour.  Two-hour visits may be accommodated on a case-by-case basis.
  • In order to minimize the amount of time necessary to access OAS records, please be sure to come with: 1) the file search request form already completed and signed by a qualified Principal Investigator (PI); and 2) an accurate list of the USGS topographic quadrangle maps that you need to access.
  • No more than two consulting firms and/or agencies will be allowed in the CAP room at one time in order to maintain appropriate social distancing. 
  • No more than two representatives will be allowed per consulting firm or agency.
  • Consultants/Agency representatives who show up without an appointment may be asked to wait outside until space is available in the CAP room and will not be guaranteed access on the day of their visit.
  • If you are not vaccinated, please wear a mask.
  • If you are ill, please reschedule your appointment. 

• As of June 1, 2021, our office will no longer provide file searches on behalf of agencies and consultants.

Oklahoma Archeological Survey

COVID-19 Procedures as of September 9, 2020

Submission of Section 106 Projects (Version 3.0)

In the wake of COVID-19, the University of Oklahoma (OU) has implemented procedures geared toward ensuring a safe, healthy campus environment.  Our office remains closed to non-OU staff; however, OAS is now receiving regular deliveries from Central Mail and other delivery services.  Please read and follow the updated instructions below regarding the submission of projects that are subject to compliance with Section 106 of the National Historic Preservation Act (NHPA).  Adhering to this guidance will facilitate the review process.

Standard Submission Process

We are again able to receive deliveries directly to our office (e.g., FedEx, UPS, or similar) and through OU central mail via USPS.  If able, we ask that applicants/agencies submit projects via hard-copy format as per our usual procedures:

ohttps://www.ou.edu/archsurvey/cultural-resource-management/agencies-and-applicants

If an agency/applicant is unable to submit a project in hard-copy format, we will continue to receive and review project submissions electronically (please see steps below).

Electronic Submission Process

Compile your submission documents for review according to our standard guidance, including a cover letter.

o   Please indicate the appropriate point of contact to whom the OAS response should be issued in the cover letter.

o   Combine files into a single document—preferably PDF format.

o   Name the file using the following formula: agency initials_project name_county.pdf

Provided the file size is less than 35 Mb, you may send the submission attached to an email to oascap@ou.edu.

o   Please indicate the type of submission in the Subject line: Initial Submission; Report Submission; ODEQ-FEMA Submission; ODOT Project; ODOT utility file search; or Other.

If the file size is larger than 35Mb, please contact Kary Stackelbeck (kstackelbeck@ou.edu) to make arrangements for an alternative method of delivery.

Applicants/agencies who submit reports electronically will be asked to supply a hard-copy of those documents at a later date as they are able to do so.  In such instances, please attach a completed version of the Hard-Copy Submittal Form.