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For Archaeological Consultants

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For Archaeological Consultants

OAS maintains the Oklahoma Archaeology Site File Repository and other information that is useful for professional archaeologists conducting background research in support of a given project. Prior to completing fieldwork, archaeologists examine OAS records to determine if previously-identified sites occur within or near the project area and whether the project area has been subjected to previous investigations. These records are maintained within the Community Assistance Program (CAP) office at OAS. Below is information for consultants to keep in mind when planning a visit to the CAP office to review the site files or when preparing site forms and reports for submission to OAS.

Visiting the CAP Office

Hours of Operation: M-F 8:00 am – 5:00 pm, closed for lunch between 12:00-1:00 pm.

Location: Oklahoma Archeological Survey

Office Phone: 405-325-7211

Office Fax: 405-325-7604


Coordinating Your Visit: Most of the site files are currently in paper form. We have staff archaeologists who can help answer any questions and navigate you through the process of accessing these records. If you have a particularly large or complicated project, it is recommended that you contact our office in advance of your visit to ensure that sufficient staff will be available to assist you with your records search and that adequate workspace is available.

Consultants are required to complete an OAS File Search Request Form (docx) to access the records. This may be done in-person at the time of your visit or you may download, complete, and print the form in advance. NOTE: this form includes a non-disclosure agreement that must be signed by the Principal Investigator of the project. If upon reviewing the records, you determine that previously-identified sites are located in or near your project area, you may request copies of those site forms. The File Search Request Form for the project should be amended to include the request for site forms and list the relevant site numbers.

A copier is available for use to produce copies or scans of selected paper documents. Photocopies are $.20 per 8 ½ x 11” page or $.30 per 11 x 17” page. CAP staff archaeologists can assist with the use of the copier. All site form requests will incur a fee of $1.00 per form. We are unable to acccept payments by credit card or money order. 

For some other useful resources in conducting background research beyond the OAS site files in the CAP office, please refer to the Resources Page.

Site Form Submission

A draft of each site form must be submitted prior to receiving a site number. These may be submitted either electronically as an attachment to Dr. Debra Green, Assistant State Archaeologist, or in hard copy format to Dr. Green’s attention at the above-listed address for OAS.

Trinomials will be assigned upon initial review of the site form, typically within one to two days if the forms are completed adequately and accurately. A final unbound hard copy of each site form must be submitted shortly after issuance of the number or with the associated project report.

Occasionally, OAS will request some revisions or changes to the form based on obvious errors or omissions; such revisions generally don’t preclude the issuance of a site number, provided the changes are addressed in the final versions of the forms that are submitted.

Common Issues with Site Forms:

  • Incomplete sections (e.g. Soils, Elevation/Slope)
  • Incorrect legal descriptions
  • Inaccurate UTM’s (reversing the Northing and Easting coordinates)
  • Missing sketch and/or USGS topographic maps
  • Missing site photographs
  • Poor-quality of the photographs
  • Missing photographs of diagnostic artifacts.
  • Incomplete sections stating, “see Section 23.” This typically occurs in Section 10. Please complete all sections.
  • Grammatical and spelling errors


Report Preparation