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Adaptive Planning

Adaptive Planning

Welcome to the Office of Budget and Financial Planning’s budgeting system, Workday Adaptive Planning.  On this page you can find project information, implementation timeline, demos, and contact information.

It is a truth universally acknowledged, that a university in possession of vast sums of financial data, must be in want of a budget system. Prior to 2020, OU’s annual budget process began with direct inputs in PeopleSoft and continued throughout the year with fragmented financial reporting.  In an effort to modernize the institution’s processes, OU selected Workday Adaptive Planning for its budget and financial reporting software, going live in January 2021.  OU chose Adaptive for its dashboarding capabilities, reporting and forecasting functionality, and ease of use.

Adaptive Planning enables users at the college/unit and institutional levels to:

  • Budget at the departmental, fund, program, and project level in alignment with our PeopleSoft chartfield spreads;
  • Create a budget(s) that reflects source changes throughout the year, including for personnel salary funding changes;
  • Forecast at multiple operational levels;
  • Follow a clear and auditable approval workflow for budget change requests;
  • Run position control reports to show budgets and changes at the position level, as well as changes to payroll expense distributions;
  • Forecast revenue and expense scenarios using customized assumptions for various revenue sources, including tuition, fees, and auxiliary revenues.
  • Analyze data from multiple university systems, such as PeopleSoft Financials and HCM, and Banner.

Reporting capabilities include:

  • Simple, easy-to-access variance analysis of budget versus actual at various levels, including GL account code, department, college, and institution;
  • The ability to drill down within reports to show greater granularity;
  • Running reports on an automated schedule and emailing to other users;
  • Ad hoc budget reports;
  • Customizable dashboarding on budgets and budget-to-actuals at multiple levels, in addition to key metrics.

The Office of Budget and financial Planning will conduct new user training at the request of users or departments.  Trainings may provide a general system overview or may be customized to the user's unique needs.  To schedule training for Norman campus users, please contact the budget office.  For HSC campus users, please contact Heather Markgraf at Heather-Markgraf@ouhsc.edu.

Job Aids

The following job aids have been created to help users with budget submission, running reports, and general navigation. Please contact the Office of Budget & Financial Planning to request access to Adaptive or for training and walkthroughs.

The FY 2026 budgeting window is scheduled for April 1st through April 30th in Adaptive.  During this time, users will have access to org sheets to verify data and make any necessary modifications in preparation for loading budget data into PeopleSoft.  Please see our Budget Submissions job aid for additional information on this process.


Adaptive Planning Module

Users can access Workday's Adaptive Planning using their 4x4 login.

 

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