The Data Governance Coordinating Committee, also known as DGCC (pdf), was a working group formed for a two academic year period (AY16 to AY17) at the direction of senior campus leadership. The DGCC's charge was to evaluate the state of data governance on the Norman Campus and provide recommended next steps to address any problems identified.
| Name | Title | Department |
|---|---|---|
| Susannah Livingood (Chair) | Associate Provost & Director | Institutional Research & Reporting |
| Carl Grant | Associate Dean for Knowledge Services & Chief Technology Officer | OU Libraries |
| Chris Kennedy | Director of Strategic Technology | Enrollment & Student Financial Services |
Tim Marley (Non-Voting) | Audit Director, Information Technology Audit Team | Internal Audit |
| Terri Pinkston | Assistant Vice President, Controller & Director of Administrative Systems | Administration & Finance |
| Dan Shuart | Associate Vice President of Technology Strategy | Information Technology |
| Erin Wolfe | Executive Director | Office of Strategic Initiatives |
June 5, 2015 Meeting Notes (PDF)
Topics Discussed: DGCC Charter Draft, OneU Platform
July 2, 2015 Meeting Notes (PDF)
Topics Discussed: DGCC Charter Draft & Approval Process, DGCC Membership
July 17, 2015 Meeting Notes (PDF)
Topics Discussed: DGCC Charter Draft Finalized, Milestones/Implementation Plan
July 31, 2015 Meeting Notes (PDF)
Topics Discussed: DGCC Website, OneU Platform
Meeting Cancelled
August 28, 2015 Meeting Notes (PDF)
Topics Discussed: Student Data Profile, DGCC Website, Project List/Suggestion Box
September 11, 2015 Meeting Notes (PDF)
Topics Discussed: Project Proposal: Student Profile
September 25, 2015 Meeting Notes (PDF)
Topics Discussed: EAB, Project Review Process, ODS Committee Transformation Plan
Meeting Cancelled
October 23, 2015 Meeting Notes (PDF)
Topics Discussed: Bimonthly Executive Update (PDF), ODS Committee Transformation, Project Discussion: Advising API
Meeting Cancelled
November 20, 2015 Meeting Notes (PDF)
Topics Discussed: Gartner Call re: Data Governance, DGCC Membership, Data Governance Model Diagram
December 4, 2015 Meeting Notes (PDF)
Topics Discussed: DART - Proposed Charter & Membership List, Student-Data APIs - Tracking & Approval Process
December 18, 2015 Meeting Notes (PDF)
Topics Discussed: DGCC's Relationship to DART, Requests - Defining & Tracking
No Meeting - OU Closed
January 15, 2016 Meeting Notes (PDF)
Topics Discussed: Bimonthly Executive Update (PDF), Issue Tracking System, GPA Policy Document Draft (DART)
January 29, 2016 Meeting Notes (PDF)
Topics Discussed: Process to Handle Requests for New Application Integrations, Technology Purchases - Impact on Governance
February 12, 2016 Meeting Notes (PDF)
Topics Discussed: Technology Purchases - Impact on Governance, Informatica/Mulesoft, OCRC Transition Plan, DGCC Performance Metrics, HR & Financial Data Revew/Stewardship Groups
February 26, 2016 Meeting Notes (PDF)
Topics Discussed: Informatica and D2L
Meeting Cancelled
March 25, 2016 Meeting Notes (PDF)
Disscussion Topics: IRR's Proposal for Minerva (SAS Visual Analytics)
April 12, 2016 Meeting Notes (PDF)
Discussion Topics: Bimonthly Executive Update (PDF), Data Request / API Approval Process
Meeting Cancelled
May 10, 2016 Meetign Notes (PDF)
Discussion Topics: DART Progress Report
May 24, 2016 Meeting Notes (PDF)
DGCC Performance Metrics
June 7, 2016 Meeting Notes (PDF)
Discussion Topics: Slate Implementation Update, Project List Review
June 21, 2016 Meeting Notes (PDF)
Discussion Topics: Student Data Profile, Data Request Review Group (DRRG)
Meeting Cancelled
Meeting Cancelled
August 2, 2016 Meeting Notes (PDF)
Discussion Topics: Issues Tracking List, Annual Committee Business (Chair Selection), Annual Report to Executive Committee (PDF)
August 16, 2016 Meeting Notes (PDF)
Discussion Topics: ITSCG Draft Data Classification Policy, Deans Dashboard Project
August 30, 2016 Meeting Notes (PDF)
Topics Discussed: Data Request Review Group Process Flow and Validation
Meeting Cancelled
September 27, 2016 Meeting Notes (PDF)
Discussion Topics: Data Request Review Group Update on Process Flow and Validation Guidelines, Update on Transition from OCRC to Student Systems Portfolio Committee, Request for Input from DART Policy and Recommendations Subteam
Meeting Cancelled
October 25, 2016 Meeting Notes (PDF)
Topics Discussed: DRRG Request #10 DubLabs
November 8, 2016 Meeting Notes (PDF)
Discussion Topics: DART Data Review Group, DRRG Request #10 DubLabs, SalesForce, DGCC Communications/Publicity Plan
November 22, 2016 Meeting Notes (PDF)
Discussion Topics: DGCC Communications/Publicity Plan, Minerva Demonstration/Update
December 6, 2016 Meeting Notes (PDF)
Discussion Topics: DRRG Request #11 PeopleSoft Data to OUPRD PS Schema, DART Update, Business Rules, DGCC Metrics
Meeting Cancelled
Meeting Cancelled
January 17, 2017 Meeting Notes (PDF)
Topics Discussed: Data Governance Presentation at ATE, Organizational Owner of DRRG, DART Data Review Subgroup Participation in DRRG Process
January 31, 2017 Meetign Notes (PDF)
Topics Discussed: DRRG 10.1 Revised DubLab Proposal, Recordkeeping for Email Votes/Discussion, Data Owner(s) of Course Management System
Meeting Cancelled
February 28, 2017 Meeting Notes (PDF)
Topics Discussed: DRRG 2 Digital Measures Activity Insight, DRRG 3.2 OU Bound Financial Success Plan, DRRG 7 Reporting Access to D2L (metadata), DRRG 21 Minimum Payment Bursar
Meeting Cancelled
March 28, 2017 Meeting Notes (PDF)
Topics Discussed: DRRG 3.1 OU Innovate Append Data Feed, DRRG 19 Data Architecture Phase I Raw Layer, DRRG 23 IBM OU Engagement
Meeting Cancelled
April 25, 2017 Meeting Notes (PDF)
Topics Discussed: DRRG 19 Data Architecture Phase I Raw Layer, DRRG 3 Student Data Profile, DRRG 20 iAdvise Notes to Banner, DRRG 24 iAdvise Access to ODS Student Curricular History Detail, DRRG 26 Salesforce CRM for Retention Task Force
May 9, 2017 Meeting Notes (PDF)
Topics Discussed: DRRG 3.3 Student Data Profile - Sooner Card Balances, DRRG 3.4 Student Data Profile - Photo Roster, DRRG 31 Scheduling and Classroom Lookup API, Draft DRRG Charter
Meeting Cancelled
Meeting Cancelled
Meeting Cancelled
Meeting Cancelled - Holiday
Meeting Cancelled
Meeting Cancelled
Meeting Cancelled
August 29, 2017 Meeting Notes (PDF)
Topics Discussed: DGCC Charter Status and Reporting Responsibilities
Meeting Cancelled
Meeting Cancelled
Meeting Cancelled
October 26, 2017 Meetign Notes (PDF)
Topics Discussed: DRRG 32.1 Education CRM Addendum, Data Access Discussion, Future of DGCC
| DRRG Tracking Number (If Any) | Project Name | Description | DGCC Discussion | DGCC Status |
|---|---|---|---|---|
| n/a | MINERVA - Institutional Research & Reporting's Decision Support System (pdf) | IRR will provide access to official reporting data via web-accessed, self-service, customizable dashboards. | 3/25/2016 | Approved 11/22/16 - progress report |
| 2 | Digital Measures: Faculty Profiles (pdf) | Request will allow faculty profile information from the Digital Measures/ Activity Insight system to be pulled into the OU CMS. | 2/28/2017 | Approved |
| 3 | Student Data Profile - Master API (pdf) | Main student data API, to be used for most integrations requiring student data. | 4/25/2017 | Approved |
| 3.1 | OU Innovate - Feed Update (pdf) | Request will amend current API to include full building name (current feed has abbreviation only). | 3/28/2017 | Approved |
| 3.2 | OU Bound - Financial Success Plan (pdf) | Request will allow OU Bound application access to financial plan information in Banner. | 2/28/2017 | Approved |
| 3.2.1 | OU Bound - Financial Success Plan Version 2.0 (pdf) | Request will allow OU Bound application access to financial plan information in Banner - additional fields/validation tables. | Discussed at 4/10/18 Meeting | Tabled |
| 3.3 | Student Data Profile - Sooner Card (pdf) | Request will allow Sooner Card balances to be added to the API, for use in ONE. | 5/9/2017 | Approved |
| 3.4 | Student Data Profile - Photo Roster (pdf) | Request will add ID photos to the API, will standardize photo roster usage in APIs. | 5/9/2017 | Approved |
| 7 | D2L Reporting Access/Metadata (pdf) | Request is update for an item originally processed through OCRC; provides metadata for Cognos reporting tables. | 2/28/2017 | FYI Item; Referred to DART |
| 10 | DubLabs Registration Data Access (pdf) | Request will allow DubLabs to build out ability for students to register for courses/add themselves to waitlist. | 10/25/2016 | Approved |
| 10.1 | DubLabs Registration Data Access - Revised (pdf) | Additions/revisions indicated in yellow. | Online Poll Initiated 1/31/2017, Closed 2/14/2017 | Approved |
| 10.2 | DubLabs Registration Data Access - Further Revised (pdf) | Further additions/revisions indicated in yellow and green. | 2/2/2018 | Approved |
| 11 | PeopleSoft Data to OUPRD PS Schema (pdf) | Provides information about work to pull HR data out of PeopleSoft and make it available for internal HR analyses. | 12/6/2016 | FYI Item |
| 19 | Data Architecture Phase I (Raw Layer) (pdf) | Request asks for approval to begin building a raw data layer, to be used by Informatica for data integration. | 3/28/2017 Tenative, 4/20/2017 Final | Approved for Data Listed in Package Document |
| 20 | iAdvise Notes to Banner (pdf) | Request documents process to transfer notes from iAdvise to TGACOMC and RHACOMM in Banner. | 4/25/2017 | FYI Item |
| 21 | API: Bursar Balance and Minimum Payment Due (pdf) | Request authorizes creation of an API to deliver bursar balance and minimum payment due information. Initial applications to use this API include OU Innovate and ONE.ou.edu. | 2/28/2017 | Approved |
| 23 | Demographic Data Feed for IBM OU Engagement (pdf) | Request authorizes data provision to IBM as part of partnership with OU on predictive analytics related to student retention. | 3/28/2017 | Approved |
| 24 | iAdvise Access to ODS Student Curricular History Detail (pdf) | Request would allow iAdvise to access ODS table STUDENT_CURRIC_HISTORY_DETAIL. | 4/25/2017 | Referred to SSPC |
| 26 | Salesforce CRM for Retention Task Force (pdf) | Request authorizes creation of files to feed a new instance of Salesforce dedicated to tracking student retention efforts. | 4/25/2017 | Approved |
| 26.1 | Retention CRM Addendum (pdf) | Requests additional fields for the Retention CRM project (see 26 for project details and history). | Online Poll Initiated 12/19/2017, Closed 12/19/2017 | Approved |
| 28 | Student Affairs OrgSync Feed (pdf) | Request authorizes creation of a process to feed student information from Banner into Student Affairs's OrgSync system. | Online Poll Initiated 6/28/2017, Closed 7/5/2017 | Approved |
| 29 | Student Affairs Maxient Feed (pdf) | Request authorizes creation of a process to integrate Student Affairs's Maxient system with Banner's class schedule data. | Online Poll Initiated 6/12/2017, Closed 6/13/2017 | Approved |
| 31 | Scheduling and Classroom Lookup API (pdf) | Request authorizes creation of an API containing class schedule information. | 5/9/2017 | Approved |
| 32 | Jeannine Rainbolt College of Education Salesforce CRM (pdf) | Request authorizes creation of files to feed a new instance of Salesforce dedicated to tracking critical success markers and milestones for JRCoE students. | Online Poll Initiated 9/1/2017, Closed 9/5/2017 | Approved |
| 32.1 | Jeannine Rainbolt College of Education Salesforce CRM - Addendum (pdf) | Requests additional fields for the Salesforce CRM project (see 32 for project details and history). | 10/26/2017 | Approved |
| 32.2 | Jeannine Rainbolt College of Education Salesforce CRM - Second Addendum (pdf) | Requests additional fields for the Salesforce CRM project (see 32 and 32.1 for project details and history). | 3/21/2018 | Approved |
| 38 | A.I. Graduation Planner (pdf) | Request asks for de-identified student registration data for use in a Gallogly College of Engineering joint project with Accenture. | Online Poll Initiated 11/20/2017, Closed 11/20/2017 | Approved |
| 39 | Enrollment Assistant Tool (pdf) | Request asks for de-identified student registration data for use in a Computer Science joint project with Software Studio to create a digital personal assistant to enhance enrollment process. Uses the same data set as DRRG 38. | 1/23/2018 | FYI Item Approved Under DRRG 38 |
