The Compensation department offers services that include the design, implementation, and revisions of the University’s compensation programs, salary structures, job analysis, position management, and compensation guidelines. You will find helpful resources detailing the compensation programs for University staff and employees in non-academic titles. Our goal is to be a strategic partner by providing assistance with compensation solutions, compensation policy and procedure interpretations, job classifications, and the performance review cycle.
Access realted forms and templates used for salary changes, staff personnel changes, and other compensation-related actions.
These are designed to help managers and employees understand the general parameters and processes involved in salary administration for regular staff positions. They outline the policies, practices, and procedures related to compensation and job classification, and are intended to promote consistency, support fair and competitive pay practices, attract and retain employees, and ensure compliance with applicable laws and regulations.
The Personnel Review Cycle (PRC) is OU’s structured process for planning and submitting regular staff job changes, salary adjustments, and new position requests. Designed to support strategic workforce planning, the PRC allows departments to review staffing needs holistically and propose personnel actions aligned with institutional goals.
Includes the job title, grade, duties, qualifications, and exemption status. Explore different resources and a searchable library of all active staff job descriptions, outlining each role's responsibilities, education requirements, skills, qualifications, and working conditions.
Revised 10/28/24
Pending approval by the OU Board of Regents, as requested by President Harroz, staff salary increases are set to take effect on July 1, 2025.
To qualify for a merit increase, benefits-eligible staff must meet all the following criteria:
Received a Merit Tier assignment of 3, 2, or 1 on their CY2024 Performance Review
HR Compensation may approve exceptions for specific market or equity adjustments.
Merit-based raises for staff whose appointments are funded by grants or contracts must adhere to the same guidelines as other staff, including the specified increase amounts, timing, and exclusions outlined on this page.
If legal obligations within a grant or contract may prevent adherence to these guidelines, please send the original signed agreement to HrCompensation@ou.edu for review, along with a list of affected employees that includes the following information:
Please contact your department administrator or HR Comp at HrCompensation@ou.edu if you have questions.
Merit-based raises for employees in academic positions will generally follow the same guidelines as staff, with certain exceptions based on funding source or appointment type. For questions regarding merit-based raises for academic employees, including faculty and researchers, please contact your college administrator or the Provost’s Office.
No action is required from the employee to receive a Merit Tier salary increase. If approved by the OU Board of Regents, the increase will take effect on July 1.
HR colleagues, business managers, and financial administrators will receive an email regarding funding for the raise program and instructions for reviewing pay information.
A salary structure is a tool that serves as a framework for setting pay ranges for different jobs, showing the minimum, midpoint, and maximum salary ranges based on skills, experience, job responsibilities, and market rates.
The Fair Labor Standards Act (FLSA) is a federal law that sets rules for minimum wage, overtime pay, recordkeeping, and youth employment. It helps ensure employees are paid fairly for the work they perform.
Assists with creating new positions; evaluates requests for position reclassifications and title changes; reviews and processes additional duty payment requests and bonus programs; provides guidance on salary adjustments and pay equity; and supports managers and staff with compensation policy interpretation and job evaluation.
Yes, a manager can request a position be evaluated. The following items are needed to aid with the review.
A pay change for a staff employee should take effect on the start date of a new/upcoming pay period. Pay changes are generally processed after the appropriate review and approvals are completed, including any necessary compensation, budget, or departmental authorizations.
For information regarding compensation for employees who hold faculty or academic titles, consult with your college’s faculty administrator or the appropriate Provost’s Office academic/faculty administrator.
For HSC, the Provost’s office is developing specific compensation guidelines for employees who hold faculty or academic titles. Once completed, the supplement guidelines will be distributed through the campus Provost’s office and a link to the documents will be shared on the HR compensation page.
Payroll is organized by campus. To ensure your question is directed to the correct department, please identify your campus and review the details below.
Norman Payroll Services
905 Asp Ave, Room 244
Norman, OK 73019
(405) 325-2961
Email: payroll@ou.edu
HC Payroll Services
865 Research Parkway Ste 260
Oklahoma City, OK 73104
Phone: (405) 271-2055
Email: Payroll-Services@ouhsc.edu
You will need to complete the Position Request: Temporary, Student, or Academic Pool form and submit it to hrcompensation@ou.edu for processing. You can find the form under Compensation Forms & Templates.
Colleges and divisions with existing bonus plans need to submit a copy of the plan documentation to HR Compensation. HR Compensation will review the prior plan to ensure it meets current practices and polices. New plans must be submitted for HR Compensation Review and Approval.
Regular Staff positions on all campus, PEAK, and Temporary Employees.
Please contact the HR Compensation team at HRCompensation@ou.edu to discuss your practice.
Any pay adjustment outside of the personnel review cycle requires an exception form to be completed and submitted with the preauth1.
