Tagging & Validation

All Assets purchased by the University with a total cost of $5,000 and over with an expected useful life of one year or greater, must be tagged with an Asset Barcode tag by Property Control and added to the department inventory.

If an item is impossible to tag with a barcode sticker:

         -If the items goes inside of another larger item, the sticker should be placed on the outside of the larger piece.

         -If there is no physical way to place a tag on or near the item, the item will be deemed Untaggable. Please see the Validation section in regards to Untaggable assets.

Department Chairpersons, Administrators and Sponsors of each department are responsible for:

• Assets purchased or constructed for and assigned to the Org.

• Reporting any transfer or loss of inventoried equipment and property to Property Control using the appropriate Asset form.

The appropriate Asset form form must be emailed to Fixed Assets at fsfixedassets@ou.edu when equipment or property has been:

• Lost
• Stolen
• Cannibalized
• Destroyed
• Other (trade-in, etc.)
• Found (after previously reported lost or stolen)
• Transferred to another department on campus
• Relocated to another building or room