ONE Faculty Grade Instructions

Faculty Grade Instructions for one.ou.edu

Exporting/Importing Grades in Banner

The grading process will allow faculty to export or import grades from/to the grading system. Click here for instructions.

Manual Grade Entry

Instructors - Log in to one.ou.edu using your OU Net ID (4+4) as you would in any other OU system. Click on the Resources tab. Then search for the "Grade Entry" box. Select the Grade Entry link to open the grading page.

Screenshot of Resources menu found on https.one.ou.edu. Image description immediately following the image.

Screenshot of Resources menu in https://one.ou.edu. The top of the page is titled Resources. The menu is left-margin justified with three Resources listed from the top down; 1. Courses; 2. Students, and 3. Resources. Resources (highlighted in the image above) displays a search bar. "Grade entry" has been entered in the search bar that displays one result. Results are displayed in a lower box titled Grade Entry with this link: https://sis.ou.edu/StudentFacultyGradeEntry.

All of your courses that are available to be graded will be displayed in the top section of the page.

Screenshot of Courses available to be graded. Image description immediately following the image.

Screenshot of the Faculty Grade Entry form. The top section is titled Faculty Grade Entry with three options: 1. Midterm Grades; 2. Final Grades, and 3. Gradebook. Final Grades (highlighted in the image above) displays My Courses with the following columns positioned from left to right: Grading Status: completed or not started; Rolled (completed or not started): Subject (college or department listed with abbreviaitions); Course (four-digit number); Section (three-digit number); Title (course name); and Term (six-digit number representing Fall or Spring + four-digit number for year).

Begin the grading process

To begin the grading process, click on the course you would like to grade. That course will be highlighted, and the course roster will be displayed on the bottom half of the page.

Screenshot of course with student roster for grading process. Image description immediately following the image.

Screeonshot of course roster for grade entry. At the top course grades status are displayed in columns from left to right: Not Started; Not Started; College/Department name with abbreviations; four-digit Course number; three-digit Section number; Course title/name; and six-digit academic term. At the bottom, Enter Grades displays a roster of students in columns left-to-right: Full name; nine-digit OU ID number; Midterm Grade; Final Grade (dropdown box displays to enter grade); Rolled; and Last Attended Date (dropdown box displays to enter date).

If you entered midterm grades, they will be displayed here as well.

The information in the course roster can be sorted by any of the columns by clicking on the arrows by each column heading. Please remember that your class roster may extend to multiple pages on the grading screen; to view the number of pages, look at the bottom right-hand side of the screen.

The columns are:

Full name
ID
Midterm Grade
Final Grade
Rolled (this indicates whether or not the grade has been rolled to the student’s record and is now no longer available to be changed or updated on this page. Once rolled, a grade change form MUST be submitted to Academic Records. Academic Records will roll the grades; instructors cannot roll them themselves.)
Last Attend Date (optional information for all grades except F and AW; required if the grade is F or AW). If a student never attended the class, assign the AW grade and enter the first day of the semester as the last date of attendance.

To begin entering grades, click on the Midterm Grade or Final Grade field on the line of the student you wish to grade.

Screenshot of Faculty Grade Entry form - Final Grades entry. Image description immediately following the image.

Screenshot of Faculty Grade Entry - Final Grades in the top section. A roster of students displayed by Full name and nine-digit OU ID number. When midterm grades have been entered, they will display under the Midterm Grades column. The "Final Grade" column (featured in the image above) displays a dropdown box of grade options available for the course ready for selection.

A drop-down box will display the valid grades for this course, and you can select a grade from the list or simply type in the grade you wish to assign. Only the grade options for your course will be available to select from the drop-down menu.

Once you have entered all of the grades you are prepared to enter at this time, or if you have a very large class and you want to save grades periodically as you go, press the Save button at the bottom of the page.

A message will appear in the Notifications area at the top to verify that you have saved these grades successfully.

Screenshot of Faculty Grade Entry Final Grades form featuring Save Successful. Image description immediately following the image.

Screenshot of Faculty Grade Entry—Final Grades in the top section. A roster of students displayed by Full name and nine-digit OU ID number. When midterm grades have been entered, they will display under the Midterm Grades column. "Final Grade" column (featured in the image above) displays a dropdown box of grade options available for the course ready for selection. When all grades have been entered the Save button is pressed. The "Save Successful" message (highlighted in the image above) is displayed in a light green box with a darker green cirlce with checkmark at the top right just under the crimson bar..

Beginning in the Fall 2022 semester, when entering an "I" (Incomplete) grade, you will be prompted to enter the incomplete final grade in a separate drop-down column. This grade should be predetermined with the student during the incomplete contract discussions, and the student should receive this grade if they do not fulfill the terms of their incomplete contract. *Please remember to update the extension date as it will auto-populate to the last date of the current semester.*

Screenshot of Incomplete Grades roster. Image description immediately following the image.

Screenshot of Faculty Grade Entry—Final Grades. The Final Grade column (featured in the image above) displays a dropdown box with "Incomplete" selected as the entry. When "Incomplete" is entered, an Extension Date box (featured in the image above) will be presented for manual date entry. The crimson-colored Save button (featured in the image above) is displayed in the bottom right.