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Office of Research Services

The goal of the Office of Research Services (ORS) under the Vice President for Research and Partnerships (VPRP) is to function as a highly trained, customer service-oriented organization whose primary purpose is to support externally funded research and sponsored activities within the university community. ORS has responsibility for pre-award and award administration on the Norman campus and Norman campus-related programs on the Tulsa campus. ORS is the institutional unit authorized by the Board of Regents to submit proposals to and accept awards from external entities for financial support in the form of grants, contracts, and cooperative or other agreements.

For general questions, call the ORS main phone number, (405) 325-4757, or contact us at ris@ou.edu.
 


In alignment with the University’s closure for the upcoming holidays, ORS will be closed for:

Thanksgiving Break – ORS will be closed Thursday, November 25, 2021, and Friday, November 26, 2021, reopening on Monday, November 29, 2021.

Winter Break – ORS will be closed on December 23, 2021 – December 31, 2021, reopening on January 3, 2022.

Should you need assistance during this time, contact Fran Stephens via email at fran@ou.edu or Michael Purcell at mp@ou.edu. All other matters will be addressed when the University reopens for regular business hours.


Calculate Your Submission Processing Timeline(MM/DD/YYYY):

Enter the Sponsor Deadline Date

These dates are recommended for a successful submission.

Your Processing TimeLine Due to Pre-Award
1. Submit an Information Sheet and Develop Draft Budget:
2. Obtain Subcontracts and Costshare Materials(if needed):
3. Provide Draft SOW / Summary, OU Budget Template, Draft Budget Justification:
4. Provide Final Documents for Submission:

Office of Research Services consists of five units:

Research Information Services (RIS) distributes ORS announcements (e.g., funding opportunities, ORS newsletter), oversees sponsor accounts and portal access information, and manages limited submission announcements and internal competitions. For general questions, contact ris@ou.edu

Proposal Services assists with budget development, sponsor guideline interpretation, proposal submission, and obtaining some sponsor forms/certifications. Each Proposal Development Specialist (PDS) serves faculty from a designated part of the alphabet (last name of PI) and some centers. To identify your PDS and/or SPC, review the contact list.

Award Administration negotiates all agreements and incoming awards and establishes the award account, once all compliance items and agreements are in place. During the submission stage, Sponsored Programs Coordinators (SPC) monitor terms and conditions (if present in the solicitation) and re-check commitments and budgets. Like the PDS, SPC also serve researchers from a designated part of the alphabet (last name of PI). To identify your PDS and/or SPC, review the contact list.

The Office of Research Services (ORS) provides in-person, online, and recorded training events for faculty and staff. The goal of these training opportunities is to provide information, examples, and other resources to assist researchers in developing more competitive proposals and grow the OU research enterprise. To view a list of upcoming and recorded events, visit our Training and Development page.

Data Management generates proposal and award data from its Cayuse grants management software. These reports are prepared monthly by the Data Manager and are posted to the ORS website. The Data Manager also administers the ORS dashboard for sponsored research data, which is built on Microsoft Power BI and allows export of information filtered by criteria selections. The Data Manager also provides custom reports as needed from the proposal and award data. Contact the Data Manager to request custom report needs, research proposal and award data questions, and help with the Cayuse system.

For post-award questions, contact Research Financial Services (ReFS) at refsinfo@ou.edu