OU Engage

OU's Official Registered Student Organization and Engagement Platform.

IMPORTANT! PLEASE REVIEW THE FOLLOWING:

Greetings, RSOs, University Departments, and OU Community,

The transition to the new OU Engage reflects OU’s continued commitment to providing modern, accessible tools that strengthen student engagement and organizational effectiveness. The new platform offers a robust, user-friendly experience that supports the full range of campus engagement activities, including:

Mobile app experience
Student organization registration and management
Event creation, promotion, and attendance tracking
Roster and officer management
Communication and messaging tools
Improved reporting and analytics

We appreciate your cooperation and flexibility as we move through this transition. Additional information regarding training sessions, resources, and opportunities to learn more about OU Engage will be announced in the coming weeks.

If you have questions or need assistance, please feel free to contact us. Thank you for your continued engagement and involvement at the University of Oklahoma.

Visit ENGAGE

OU Engage Basics

What is OU Engage?

Operating out of the Division of Student Affairs and OU Student Government and Organization Services, OU Engage is OU's student organization and engagement platform. OU Engage gives students to ability to explore the community of OU Registered Student Organizations (RSO), attend events, complete forms, and also to manage an RSO with registration, finances, event attendance and tracking, roster management, service hours, and forms.

Where to start in OU Engage ?

If you're new to OU Engage and have just taken on the role of an officer in an RSO, the OU Engage New User Guide takes you through the various steps of managing your organization.

OU Engage Resource Guide (PDF)

Why do I need to use OU Engage?

OU Engage is required for the following:

Registration

SGA Funding

Event Registration

P.S. - OU Engage also allows you to see upcoming events and RSVP for them!

Does OU Engage have an app?

The OU Engage app is live in the Apple and Google app stores!

Visit the Apple or Google app store
Search "OU Engage"
Download the app and login using your OU credentials

Registering a New Group

REGISTERING A NEW STUDENT ORGANIZATION

Anyone with an OU Engage account can propose a new organization, subject to the registration window being open.

Go to Groups → All Groups. Registration buttons sit above the group list.
Choose the button for your campus: Register new Student Organization | Norman, | Health, or | Tulsa.
Complete the Group Registration Details page. Required fields are: a. Group name b. An acronym: The acronym becomes part of your group's identification — letters and numbers only, no spaces, 3 to 50 characters. c. At least 1 Category d. Logo & Mission Statement
Add your mission statement and membership benefits. These appear on your Group Page and can be edited later.
Enter your officers and members. OU sets how many of each are required before you can proceed. a. OU Norman required a group to have at least 2 Officers and 1 at least 1 Advisor. You can type in their name and select a user in those field. b. OU Norman required at least 8 members, as the policy indicated that a student organization must have at least 10 members (excluding Advisors).
Complete the registration form on the next screen and submit. You can save a draft and return, but the person who starts must be the person who finishes.

RE-REGISTERING AN EXISTING ORGANIZATION

If your group needs to re-register, a banner appears at the top of your group dashboard. Where OU permits it, a Group Re-Registration button also appears on the Groups list so an incoming leader who is not yet an officer can start the process.

Open the re-registration from the banner or the Groups list.
Review the Group Details form. It is pre-filled from last year's registration — logo, mission, categories. Update anything that isn't greyed out.
Enter the incoming officers and the required number of members.
Complete the re-registration form and click Submit Form for Approval.
Track the status in My Activity → My Surveys/Forms.

Important Note:

Whoever starts the re-registration must finish it; you cannot hand a partially completed form to someone else.
Once re-registration is approved, the outgoing officers are removed and the incoming officers are instated automatically.
Each incoming officer must individually accept their position, sometimes by completing a form or checklist, before their access turns on.

Student Registration Guide

Engage Event Registration and Check-In

Registering an Event

Creating an Event on OU Engage

Go to Events in the left menu, then Create Event. Pick a template if one exists, or Blank Event Template.
Once you've completed the event registration, you will be asked to complete a supplemental form for additional risk management purposes.
At OU, creating an event starts an approval workflow. Until it is approved the event sits in Drafts and is not visible to students the banner at the top of your events list reminds you.
Build in lead time; do not schedule publicity before approval clears.

Event Check In & Attendance Tracking

There are several options for attendee check-in. You can choose to use one or more options.

Check-In via Mobile App: Users are checked-in and by event organizers / staff using the mobile app
Check-in via Computer: Users are checked-in and tracked by event organizers / staff using a computer
Self Check-in via QR Code: Users check themselves in, by accessing the event QR code or URL with their mobile device
Self Check-In via Kiosk: Users check themselves in at an unmanned kiosk (Not supported at OU)
Manual Check-in: Event organizers / staff check-in users via the event Attendees list

Event Management Guide

How to Get an Event Pass

Registering for and attending campus events is made easy through the use of your own personalized Event Pass in OU ENGAGE. Simply follow the step-by-step instructions below.

1. ENGAGE platform:

Visit the OU ENGAGE webpage (preferably on a mobile device) and login using your OU username and password.
Click on the 3 horizontal bars on the top left and click on select My Engage Account and select Event Pass
Your ENGAGE Event Pass will stay with you as long as you are at OU. It does not change from event to event.

2. ENGAGE Mobile:

Visit the OU ENGAGE app and login using your OU username and password.
Your ENGAGE Event Pass will be displayed at the bottom of the screen
Your ENGAGE Event Pass will stay with you as long as you are at OU. It does not change from event to event.

Simply have your Event Pass ready to go on your mobile device when attending an event and the organizers will scan your Event Pass to check you in. Enjoy and start getting engaged on campus!

A screenshot on computer displaying a visual of step how to get an event pass

A screenshot on iPhone displaying a visual an event pass

Event Pass & Check-In FAQs

FAQs

What is an Event Pass?

Similar to the mobile boarding passes used on airlines, every user is provided a secure unique mobile Event Pass for check-in at events. As you show up to events, pull up your Event Pass and the event organizer can scan you in. This automatically connects to your account to ensure you’re assigned participation for the event.

How can I access my personal Event Pass in Engage?

Once the Event Check-in App is enabled in your community, you can find their Event Pass by accessing your User Drawer in the top right of the screen by clicking on your name or initial. An “Event Pass” option will appear and be available for you to access at any time.

Can I print or download my Event Pass?

Yes! You can print or download your personal Event Pass. As long as the pass is not altered in any way, a printed version will work fine for scanning into events.

Do Event Passes stay with a student through their entire time at the institution?

Yes! The Event Pass is unique to the user and will not change over time.

Can I track guest attendance in the app?

Yes! Open the OU Engage Mobile App and navigate to your event by selecting Events > My Events. Under Events I'm Attending, select your event, then tap Check In Attendees to open the attendance menu. To check in an attendee, tap their name. Once checked in, a green circle with a check mark will appear next to their name. If you tap the attendee's name again, you can update their attendance status to Not Checked-in, Checked-out, or No Show.