Services We Provide

The Shared Business Services Center provides shared services in the areas of Financial Support, Financial Analysis, Concur/Travel and HR/Payroll Support.

Financial Support

Payment Processing
- OU Marketplace – contracted vendor ordering
- PeopleSoft Requisitions – Order Forms & Contracts (including Independent Contractors)
- PeopleSoft Vouchers – Payment Requests
- P-Card Purchasing
- OU Foundation Payment Requests
- Scholarship Payment Requests
- Internal vendor billing/payment support
PCard Support
- Transaction reconciliation and documentation support for department cardholders
- Exception requests and renewals
- Audit support as needed
Cash Handling
- Check and/or Cash for Deposit
- Petty Cash/Change Fund Management

HR/Payroll Support

Hiring & Employment
- Pre-authorizations
- Position Descriptions
- Job Posting (Taleo)
- ePAF Processing

Personnel Action Forms (PAFs)
- Hire/Rehire
- Edit Job
- Change Employment Status
- Additional Pays
- Funding Changes
- Update Time and Travel Supervisors
Payroll Review and Reporting
- Payroll Worksheet
- PeopleSoft Reports (Extracts, Actuals, etc.)
- Payroll Expense Transfers
Paying Other Workers
- Temporary Workers
- PEAK Staffing

Concur Support

Travel Arrangements/Booking (for guests only)
- Airfare
- Lodging
- Shuttle
- Independent contractors -refer to Finance Team
Expense Report Assistance (for all claims)
- Request assistance
- Expense report preparation
Reporting
Other Travel and Paper Claims
Personal Reimbursements
- Food/beverage
- Non-food/beverage

Financial Analysis Support

Expense Certification & Financial Reporting
- Monthly Org Certifications (MOCs)
  - PeopleSoft Activity Reports
  - Budget Reports
  - Activity Reports
  - Payroll Detail Reports
  - Cash Reports
- OU Foundation Statements
- Other reports upon request
Financial Inquiry and Commitment Management
- Cost Transfers/Budget Revisions
- Internal billing/payment support
- Internal Commitment fulfillment
OUFND Reimbursement Payment Requests