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Events at the Oklahoma Memorial Union

The historic Oklahoma Memorial Union features over 25,000 square feet of meeting and event space, ranging from intimate rooms and lounges for smaller events to outdoor venues and our 6,500-square-foot ballroom for larger events and weddings.

The collegiate Gothic style of the building is carried throughout our elegantly appointed rooms with many unique interior elements like hardwood floors, coffered ceilings and antique furniture and artwork. The Union also offers a wide array of audio-visual equipment, a 350-seat theater/auditorium with HD projector and WiFi throughout the building. All rooms are customizable to your needs and we offer complete catering services.

Reservation Procedures

The deadline for submitting any reservation is three full working days prior to the event (e.g.  If an event is planned for Monday, the request needs to be submitted no later than 5:00 PM the Wednesday before).

Reserved space must be reserved for official University business.

Spaces referred to as “premium spaces” include the Molly Shi Boren Ballroom, Beaird Lounge, GRAs (Governers, Regents & Associates Rooms combined) and Meacham Auditorium. Spaces referred to as “standard spaces” include all rooms not listed above as premium spaces.

Additional A/V equipment will result in additional charges. Meacham Auditorium has a mandatory technician fee associated with the reservation of that space.

The Union reserves the right to move any group to another space; however, every effort will be made to provide comparable space and services. The Will Rogers room may not be rented before 5 p.m.

Details and timeframes for how to reserve different events are listed below for:

  • OU Departments
  • Registered Student Organization Events
  • Recurring reservations (weekly meeting/study halls)
  • Individual reservations

All reservations must be in compliance with the OU Registered Student Organization & University department policies.

University of Oklahoma departments may request for space beyond the current academic year for up to 2 years in advance. Request for future reservations may be submitted immediately following the conclusion of the event during the current year.

  • Requests for space beyond the current academic year will initially be recorded as tentative until the academic year of the reservation. Coinciding requests for the same space between University organizations for future reservations will be awarded on a first-come, first-served basis. Programs scheduled more than one year in advance may not be guaranteed set pricing for services including equipment fees and staffing fees. The fee schedule is subject to change each fiscal year.
  • Space requests for more than 2 years in advance will require approval from the OMU Director or Assistant Director.
  • Your event must be in compliance with the  OU Registered Student Organization & University department policies.

Make Your Reservation Today


OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.

Log-in to your account to make your space reservation in a quick, online fashion. 

OU Reserve

Authorized representatives from Registered Student Organizations, in accordance with the Student Government Association policies, may submit requests for event space (excludes weekly, recurring meetings and study halls) upon the following dates:

Reservations for Fall semesters

Reservations for fall semester may begin the first Tuesday of April at 10:00 AM.

One Friday/Saturday premium space will be kept available each month for registered student organization events. These spaces will be released for the general public on the second Tuesday of November.

Reservations for Spring & Summer semesters

Reservations for spring semester may begin the first Tuesday of November at 10:00 AM.

One Friday/Saturday premium space will be kept available each month for registered student organization events. These spaces will be released for the general public on the second Tuesday of November.

Reserve Tabling Space in the Union

Registered Student Organizations and University Departments can reserve a seven-foot table on the first floor of the Union. These tables are located in the central lobby, food court, and Crossroads area and are a great way to promote your organization to the OU community. Table reservations are free for Registered Student Organizations and University Departments. 

Reserve your table today, by clicking the OU Reserve link below.

Make Your Reservation Today


OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.

Log-in to your account to make your space reservation in a quick, online fashion. 

OU Reserve

Registered Student Organizations may submit requests for recurring meetings/study halls 30 days in advance. These recurring activities are limited to a maximum of 4 consecutive hours. Rooms are reserved on a first-come, first-served basis, space permitting.

Premium spaces are not eligible for recurring reservations unless approval from the Union Business Office has been received.

Make Your Reservation Today


OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.

Log-in to your account to make your space reservation in a quick, online fashion. 

OU Reserve

Individual reservations are available for current students, faculty and staff up to 7 days in advance. These reservations allow an individual to reserve space without association to an organization/department. Spaces are limited to the following spaces: Alma Wilson Room, John Houchin Room, Louise Houchin Room and Presidents Room.

  • Special setups are not allowed in individual reservations. Existing furniture is all that is available for these reservations.
  • Individual reservations may not be used for the solicitation of products.
  • Individual may not use this reservation that would in any way violate Union Room reservations policies and procedures.

Please note that the Union’s room cancellation policy applies to these spaces. Failure to cancel reservations at least 48 hours in advance may result in the loss of future booking privileges.

 

Make Your Reservation Today


OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.

Log-in to your account to make your space reservation in a quick, online fashion. 

OU Reserve

If your organization is one in which over 50% of the membership is comprised of off-campus people having no affiliation with the University, you will reserve space as a Non-University Group.

You can start planning your event in four ways:

  • Fill out a Reservation request form.
  • Visit one of our reservations staff in person at our office
  • Call our office at (405) 325-2121 and ask to speak to a reservationist about a new event
  • Email union@ou.edu

Reserve Tabling Space in the Union

Non-University Groups may solicit in the Oklahoma Memorial Union by reserving a seven-foot table, provided the product does not conflict with current university contracts and/or Oklahoma Memorial Union contracts or lease agreements. Tabling is available on the first floor of the Union, on a first-come, first-served basis. Non-University Groups may reserve a table at a cost of $300 per day. Additional fees may apply if groups are selling merchandise or fund raising.

Reserve your table today, by calling (405) 325-2121 or emailing union@ou.edu.

Request a Table


Policies

Interior and exterior space adjacent to the Union shall be reserved through the Union Administrative Office and is assigned in the order requests are received. Priority for use of the Union goes to University departments and registered organizations. Events hosted by student organizations and University departments AND where a substantial percentage of the anticipated audience is OU students, faculty, or staff may reserve rooms at no charge.

  • University of Oklahoma departments may request for space beyond the current academic year for up to 2 years in advance.
  • RSO reservations open up at the same time each semester:
    • Fall semester reservations may begin the first Tuesday of April at 10:00 AM
    • Spring semester reservations may begin the first Tuesday of November at 10:00 AM

Reserved space must be cancelled by contacting the Union Business Office. A 48-hour notice of cancellation is necessary to avoid service charges. For groups holding multiple rooms or premium spaces on a particular date, cancellations for all or part of the reserved space must be received at least 30 days prior to the event date. Cancellations received within 30 days of the event date will be issued a no-show for the cancelled spaces.

When a group or individual does not utilize a room or table reservation and does not communicate to the Union Business Office in the timely manner described above, the group or individual has committed a “no-show”. Reserved space is considered abandoned after 30 minutes have passed from the scheduled start of the reservation and will result in a no-show. Upon the first no-show, the offending organization is subject to the following:

  • A warning is issued for the first no-show of the semester and documented on the reserving group's account.
  • A second no-show violation will result in suspension of the organization from reserving space in the Oklahoma Memorial Union for the remainder of the present semester.

Registered student organizations, or University departments may not serve as “fronts” for other groups in order to obtain free or reduced rates on meeting spaces for any outside organization or off-campus user. An outside organization event is one in which over 50% event attendees is comprised of off-campus people having no affiliation with the University. If fronting is discovered, non-university rental rates will apply.

University departments and student organizations may co-sponsor events with off-campus organizations in accordance with the following guidelines:

  • The event or meeting must be planned and managed by an OU registered student organization or University department. Members of the organization or department must also be the point of contact in communication with the Union Business Office.
  • A majority of those attending events scheduled by a student organization or University department are expected to be University of Oklahoma students, faculty or staff, or have a legitimate connection to the organization or University department.
  • The mission of the outside group relates to the on-campus group.

The Oklahoma Memorial Union will make the determination as to on-campus vs. off-campus sponsorship by considering the nature of the event, past experience with respect to similar events, type and the nature of attendees.

Pursuant to existing contracts, University Catering provides exclusive catering services for the Union. No outside food or beverages are allowed. Violation of this policy will result in a fine and/or loss of rental privileges.

Arrangements for catering and refreshments must be coordinated through the Union Administrative Office at least five full working days prior to the event. Any catering price quotation given more than three months in advance may be subject to change.


View full building policies for the Oklahoma Memorial Union:

View additional event-based policies for the Norman campus:

Scheduling Policies & Procedures