Policies

Automated external defibrillators (AEDs) can be life saving devices for persons suffering from sudden cardiac arrest. (SCA). The University of Oklahoma recognizes having AEDs on campus serve to enhance life safety by enabling users to administer defibrillation in an SCA emergency, if possible, prior to the arrival of emergency responders. View the policy on the Campus Safety Website. 

Pre-approval for chalking must be obtained by completing the RSO Publicity Request Form in ENGAGE.

Only white or yellow water-soluble chalk may be used. The use of spray chalk is strictly prohibited. Additional chalking guidelines can be viewed on the Registered Student Organizations website. 

This policy outlines Housing and Residence Life’s role in establishing community living standards for all students who are living on campus in an OU Housing and Residence Life administered facility. View the policy on the Housing and Food Services website. 

The following policy addresses the decoration of residence hall floors, doors, lobbies, and dwelling units, as well as offices, hallways, and vestibules throughout buildings on campus. View the policy on the Campus Safety wesbite. 

The University of Oklahoma prohibits unauthorized operation of unmanned aircraft systems (UAS, commonly known as drones) on university property.  Non-Researchers including students, faculty, staff, and third-parties who will be conducting commercial flights for the purposes of promoting the University of Oklahoma, operating as a part of an authorized educational curriculum pursuit, or assessing property damage may apply for authorization to operate UAS through the Department of Campus Safety. View the policy on the Campus Safety website. 

Drone/UAS flight application can be found here. 

Events and activities taking place on the University of Oklahoma Norman campus must adhere to the Facility Use Policies. View the policy on the Campus Scheduling website. 

Facilities Management is the department charged with maintenance and repair of all academic facilities. Any physical modifications to these facilities must be approved in advance by Facilities Management. Such modifications may include but are not limited to erection of antennas, do-it-yourself projects, and the use of any facility or part of a facility for other than its intended purpose. View the policies regarding facility projects and remodeling on the Facilities Management website. 

Outdoor and indoor pyrotechnic displays must be approved by the University of Oklahoma fire marshall. The fireworks display application can be found on the Campus Safety Website. 

University policies and procedures governing the use of vehicles are in accordance with Title 47, 1971 Oklahoma Statutes and apply to the purchase, use, and operation of all state vehicles. All persons operating a University motorized vehicle(including leased vehicles) are expected to understand and comply with the sections regarding operation and use of motor vehicles. View the policies on the Fleet Services Website.

Event Coordinators: The authorization to use Food Trucks for a Special Event is tied to the campus Special Events process. Visit the Engage website and fill out the Special Events Request form and provide details as requested regarding the event. This will help coordinate all the details of your event and gain approval from the various areas of campus as needed. Log in with your OU credentials.

Food Truck Vendors: Food truck vendors wishing to operate on campus must complete the Special Event Food Truck registration annually. 

Complete food truck policies can be viewed on the Housing and Food Services website. 

Facilities Management Lock Shop issues keys for buildings, offices, classrooms, storerooms, and laboratories. Keys may not be duplicated outside the University. View the key policy on the Facilities Management Website.

The Board of Regents of the University of Oklahoma has determined that it is in the best interest of the University of Oklahoma that rules and regulations be promulgated and adopted governing the keeping and use of automobiles by university employees and students, providing parking areas for the employees and students of the university, and providing a method of carrying such rules and regulations into effect and the enforcement thereof. Parking rules and regulations can be found on the Parking and Transportation Services website. 

Lithium-ion batteries in electric personal vehicles can pose a fire risk, particularly during charging or due to damage. These fires can escalate rapidly, posing a significant danger to individuals and property. For this reason, all electric personal vehicles with lithium-ion batteries, including but not limited to, electric scooters, electric bikes, hoverboards and electric skateboards, may not be charged or stored inside university buildings.

It is the University of Oklahoma Board of Regents policy 6.4.1.1 (see section V) that  when a University department purchases such products or services that can be provided by a related University auxiliary enterprise or service unit, the department making the purchase must allow the related auxiliary enterprise or service unit first opportunity at the transaction. Such purchases may be awarded to outside vendors only upon sufficient justification or upon refusal by the auxiliary enterprise or service units.

Examples of University auxiliary enterprises or service units include Food Services for food and catering purchases; Printing Services for printing, signage and promotional products; and Facilities Management for maintenance and remodeling/renovation of campus facilities. 

The selection of professional design consultants and construction managers is governed by The University of Oklahoma Board of Regents policy 3.1.1.3. The policy covers three areas of concern: (1) Soliciting names and screening qualifications of interested design consultants or construction management firms or individuals. (2) Interviewing, screening, and selecting firms or individuals identified during the solicitation process. (3) Selecting design consultants and construction managers in an emergency.

The use and allocaiton of space on the Norman Campus is governed by The University of Oklahoma Board of Regents policy 3.2.1.1. With the demand for available space growing on the Norman Campus, the need to utilize existing space is critical to the University mission . Efficient care of our assigned space is essential and beneficial. Departments and Colleges are expected to adhere to single office use with regular faculty, non-regular faculty, and staff that have been assigned to a single office.

Space heaters may be used as long as they are UL approved and operated within the parameters outlined in the space heater policy. The policy may be viewed on the Campus Safety website. 

A Special Event is defined as any activity proposed to take place on University property which alters the property’s ordinary use and/or involves the erecting or placement of tents, structures, platforms, inflatables, fixed equipment, automotive vehicles, aircraft, or other mobile craft in an effort to assemble persons for the purposes of live entertainment/performances, celebrations, attractions, participation, races, walks, runs, parades, fairs, festivals, rides, competitions, sponsored outdoor catered events, and similar occasions.

Events that contain any of the following: third parties, contracts, large structures or inflatables, animals, an outdoor space larger than 10’x10’, or other risk factors, will need to complete a Special Events Request Form, no later than 15 days prior to the event, unless otherwise approved by Campus Scheduling or Director of Risk Management.

No University department shall conduct a Special Event without submitting a completed application and receiving approval from the University. The University reserves the right to cancel any event that has not complied with any of the provisions of the special event policy or any aspect of the application process

Unsolicited sales door-to-door, office-to-office, or in open areas, by commercial groups or individuals for commercial or financial gain is not allowed. Permission for solicitation by non-university groups may be obtained using an info tabling space in the Oklahoma Memorial Union. To reserve a tabling space, contact the Campus Scheduling Office.

Solicitation shall be prohibited on campus except for solicitation by certain university departments, RSOs or branches of the SGA with the proper approvals.

Fundraising for political candidates is not allowed in or on University facilities.

Unless otherwise permitted (e.g. fundraising for student organizations, University-related vendor/licensing arrangements), University facilities or properties may not be used for personal profit or gain.

The Solicitation Policy is part of the Facility Use Policy and can be viewed on the Campus Scheduling website.

The University of Oklahoma welcomes fans to tailgate on campus for home football games. To ensure that all tailgaters enjoy their time on campus, fans must abide by the University's tailgating policies. These policies are available on the Tailgating website. 

The us of temporary structures on campus like tents of a certain size and infltables must be approved by the University fire marshal. The temporary structures policy can be found on the Campus Safety website.  

Any person who has been trespassed from campus is entitled to an appeal.  This appeal must be made in writing and submitted within ten (10) business days from the date the trespass was issued.  Written appeals shall be submitted to the director of Campus Safety. View the tresspass appeals policy on the Campus Safety website.