The Norman Campus Space Committee was established to help address space needs and constraints as the University continues to meet our core mission objectives. While all space and property belongs to the University as a whole, stewardship of the space is distributed among the vice presidents and deans, who oversee the space occupied by activities under their control and ensure that use of that space is consistent with its assigned purpose.
The Space Committee is working with each college and department to find the best solutions for all our space needs. Please contact the Space Committee member identified in your organizational chart to guide you in your space needs.
Campus Space Committee Members:
| Name | Title | College/Department | Division |
|---|---|---|---|
| Brian Holderread | Vice President | Office of the Vice President | Campus Operations |
| Jeff Schmitt | Assoc Vice President | Architectural and Engineering Services | Campus Operations |
| Kacey Clark | Campus Space Manager | Architectural and Engineering Services | Campus Operations |
| Michael Giesecke | Asst Vice President | Office of the Vice President for Campus Operations | Campus Operations |
| Pam Ketner | Assoc Vice President | Housing and Food Services | Campus Operations |
| Matt Rom | Assoc Vice President | Facilities Management | Campus Operations |
| Kyle McGehee | Director of Project Management and Engineering | Facilities Management | Campus Operations |
| Laura Tontz | Director | Oklahoma Memorial Union and Campus Scheduling | Campus Operations |
| Beau Jennings | Director | Real Estate Operations | Campus Operations |
| Mark Morvant | Sr Vice Provost for INstruction and Student Success | Office of the Provost and Sr Vice president | Academic Affairs |
| Brynn Daves | Asst Vice President and Assoc Dean of Students | Office of the Vice President for Student Affairs | Student Affairs |
| Meghan Bomgaars | Director of Planning and Research Facilities | Office of the Vice President for Research and Partnerships | Research and Partnerships |
| Emily Pierce | Director | Office of the Vice President for Admin and Finance | Administration and Finance |
| Jennifer Pike | Assistant Director | IT Administration | Information Technology |
The Executive Memo provides additional information about space planning and allocation.
The Space Request Form outlines the scope of the proposed facilities changes, including the requestor’s justification, available funding to support the request, and alignment with University policy standards.
All submitted requests will be reviewed by the Space Committee during its bi-weekly meetings, held every other Tuesday. Completed and signed request forms should be submitted to Kacey Clark, Campus Space Manager, no later than three business days prior to the Committee’s scheduled meeting to be considered.
Requests that are incomplete or missing the required approval will not be reviewed.
Registered Student Organizations (RSOs) should go through the proper scheduling process to reserve space through OU Reserve for all space needs.
Contact Information:
Kacey Clark, E-mail: space@ou.edu, Office: 405-325-0851/ Cell: 405-830-6152
Provide a Space Request Form that has been completed in its entirety. This includes all required department contact information, Chartfield funding details, and a clear description of the request.
Requests must also identify the funding allocated to support the proposed changes. For renovation requests, an official Facilities Management (FM) cost estimate must be included with the submission.
Incomplete forms or those missing required documentation may be returned for completion before review.
Provide sufficient detail to describe the project being requested. Description should include impact on students, university mission, existing space, external impact on community, etc. Facilities Management may assist with construction related scope though no detailed design is expected at this phase. Identify funding sources from your department for this project (Fund, Dept., Program, & Account) and if additional funding is being requested from the Space Management funds.
Academic and Non-Academic Unit Request Process
All requests should be submitted through the standard request process with complete and accurate information. Once submitted, requests will be reviewed and routed for approval based on the type of unit involved.
Requests that do not include the required approval will be considered incomplete and may be returned for proper authorization.
Once the project is authorized to proceed you will be notified by Campus Space Management. Design will commence with a more detailed scope of the project and refined Total Project Cost Estimate Budget. With the funding identified and design completed the project will be scheduled for bidding.
Questions about the scope and map of the affected area may be addressed with the Campus Space Manager.
