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Reserve Your Event Space

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Use the below contacts for information on how your organization can reserve space for your event.

All events must adhere to the appropriate Facility Use Policy in the quick links section of this page.



Important Guidelines

University resources and its land and buildings are to be applied first and foremost to its mission of teaching, research and public service, and therefore, such University properties are primarily dedicated to this mission, which encompasses all academic activities, student life, intercollegiate athletics, and the administrative functions that support this mission.

Many spaces are available for University purposes. Space can be reserved and guaranteed with appropriate approval and when scheduled in advance.

Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.

OU may charge facility use and additional services fees. It is the responsibility of the Reserving Party to ensure compliance with this requirement. A standard fee schedule may be requested of any venue that charges a fee for facility use or services provided. The Reserving Party is advised to be fully knowledgeable of those policies at the time of reservation. 

Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.

Registered student organizations or University departments may not serve as “fronts” for other groups in order to obtain free or reduced rates on meeting spaces for any outside organization or off-campus user. An outside organization event is one in which over 50% event attendees are comprised of off-campus people having no affiliation with the University. If fronting is discovered, non-university rental rates will apply.

University departments and student organizations may co-sponsor events with off-campus organizations in accordance with the following guidelines:

  • The event or meeting must be planned and managed by an OU registered student organization or University department. Members of the organization or department must also be the point of contact in communication with the Union Business Office.
  • A majority of those attending events scheduled by a student organization or University department are expected to be University of Oklahoma students, faculty or staff, or have a legitimate connection to the organization or University department.
  • The mission of the outside group relates to the on-campus group.

The managing department of the venue hosting the event will make the determination as to on-campus vs. off-campus sponsorship by considering the nature of the event, past experience with respect to similar events, type and the nature of attendees.

Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.

Make Your Reservation Today

Click on the type of space below for specifics on how to reserve that location. 

Any space on the Campus Facilities tab is booked by a different department. Use the below table for the appropriate contact information for each space.

SpaceManaging DepartmentContact InformationOnline Booking
Bizzell Memorial LibraryUniversity Libraries(405) 325-4142 
Catlett Music CenterCollege of Fine Arts(405) 325-4101 
Couch Residence HallHousing & Residence Life405-325-6805
leahmckee@ou.edu
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Cross VillageHousing & Residence Life405-325-6805
leahmckee@ou.edu
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Fred Jones Jr. Museum of ArtFred Jones Jr. Museum of Art(405) 325-9112 
Headington Residential CollegeHeadington College405-325-6315
Headington.College@ou.edu
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Henderson-Tolson Cultural CenterCampus Scheduling(405) 325-2121
scheduling@ou.edu
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Jim Thorpe Multicultural CenterCampus Scheduling(405) 325-2121
scheduling@ou.edu
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Lightwell GalleryOU School of Visual Arts(405) 325-2691
art@ou.edu
 
Lloyd Noble CenterUniversity of Oklahoma Athletics Department - Events Manager(405) 325-8691
athleticevents@ou.edu
 
Mary Eddy and Fred Jones AuditoriumFred Jones Jr. Museum of Art(405) 325-9112 
McCasland Field HouseUniversity of Oklahoma Athletics Department - Events Manager(405) 325-8691
athleticevents@ou.edu
 
MidFirst Bank Stadium ClubUniversity of Oklahoma Athletics Department - Events Manager(405) 325-8691
athleticevents@ou.edu
 
Murray Case Sells Swim ComplexFitness + Recreation(405) 325-3053
fitrec@ou.edu
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Oklahoma Memorial UnionCampus Scheduling(405) 325-2121
union@ou.edu
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Reynolds Performing Arts Center College of Fine Arts(405) 325-4101 
Sandy Bell GalleryFred Jones Jr. Museum of Art(405) 325-9112 
Santee LoungeUniversity of Oklahoma Athletics Department - Events Manager(405) 325-8691
athleticevents@ou.edu
 
Sarkeys Fitness CenterFitness + Recreation(405) 325-3053
fitrec@ou.edu
 
Thurman J. White Forum BuildingConference Services(405) 325-4318
conferenceservices@ou.edu
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Visitor CenterAdmissions & Recruitment(405) 325-2151
tour@ou.edu
 
Walker Residence HallHousing & Residence Life405-325-6805
leahmckee@ou.edu
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Centrally Controlled Classrooms

The Office of Campus Scheduling processes all central classroom reservations.

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You can start planning your event by reserving your space through your OU Reserve account.



Additional Reservable Classroom Space

Any other classrooms must be requested directly through the managing department of the space as listed below:

BuildingRoomReservation Information
Bizzell Memorial LibraryLL118libpr@ou.edu
Carson Engineering CenterALL

Request Form

Reservation Info

CAS Computer LabsALLGary Bates
Collings HallALLBarbi DeLong
Dale Hall Tower905casfacilities@ou.edu
Devon Energy Hall - Weekend ReservationsALL

Request Form

Reservation Info

Dunham Residential CollegeALLZac Stevens
Gallogly HallALL

Request Form

Reservation Info

Gaylord Hall ALL 
Headington Residential CollegeALLLeslie Spielman
Innovation Hub (3 Partners Place)132Kristin Garcia
Rawl Engineering Practice FacilityALL

Request Form

Reservation Info

Stephenson Research and Technology Center1030Dora Rapp
Wagner HallALLRequest Form
Zarrow Hall - Weekend ReservationsALLMeagan Oliveros

Individual reservations are available for current students, faculty and staff are available in some space around campus. These reservations allow an individual to reserve space without association to an organization/department. 

  • Special setups are not allowed in individual reservations. Existing furniture is all that is available for these reservations.
  • Individual reservations may not be used for the solicitation of products.
  • Individuals may not use this reservation that would in any way violate Union Room reservations policies and procedures.
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You can start planning your event by reserving your space through your OU Reserve account.

The Office of Campus Scheduling processes reservation requests for General Outdoor Spaces.

Departments/colleges may directly manage the spaces connected to their facilities. 

You can start planning your event by reserving your space through your OU Reserve account.



ou reserve logo


You can start planning your event by reserving your space through your OU Reserve account.



OU Reserve

ou reserve

OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.

Log-in to your account to make your space reservation in a quick, online fashion. 

OU Reserve