Reserve Space

OU may charge facility use and additional services fees. It is the responsibility of the Reserving Party to ensure compliance with this requirement. A standard fee schedule may be requested of any venue that charges a fee for facility use or services provided. The Reserving Party is advised to be fully knowledgeable of those policies at the time of reservation. 

Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.

Registered student organizations or University departments may not serve as “fronts” for other groups in order to obtain free or reduced rates on meeting spaces for any outside organization or off-campus user. An outside organization event is one in which over 50% event attendees are comprised of off-campus people having no affiliation with the University. If fronting is discovered, non-university rental rates will apply.

University departments and student organizations may co-sponsor events with off-campus organizations in accordance with the following guidelines:

• The event or meeting must be planned and managed by an OU registered student organization or University department. Members of the organization or department must also be the point of contact in communication with the Union Business Office.
• A majority of those attending events scheduled by a student organization or University department are expected to be University of Oklahoma students, faculty or staff, or have a legitimate connection to the organization or University department.
• The mission of the outside group relates to the on-campus group.

The managing department of the venue hosting the event will make the determination as to on-campus vs. off-campus sponsorship by considering the nature of the event, past experience with respect to similar events, type and the nature of attendees.

Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.

Any space on the Campus Facilities tab is booked by a different department. Use the below table for the appropriate contact information for each space.

The Office of Campus Scheduling processes all central classroom reservations.

Any other classrooms must be requested directly through the managing department of the space as listed below:

Individual reservations are available for current students, faculty and staff are available in some space around campus. These reservations allow an individual to reserve space without association to an organization/department. 

• Special setups are not allowed in individual reservations. Existing furniture is all that is available for these reservations.
• Individual reservations may not be used for the solicitation of products.
• Individuals may not use this reservation that would in any way violate Union Room reservations policies and procedures.

The Office of Campus Scheduling processes reservation requests for General Outdoor Spaces.

Departments/colleges may directly manage the spaces connected to their facilities. 

You can start planning your event by reserving your space through your OU Reserve account.