Host Your Event in Gaylord Hall
Gaylord College makes facilities available to the campus and community using a neutral decision-making process. Events must go through an approval process in advance and are required to comply with OU’s Facility Use Policy. All reservations are at the discretion of the college and are subject to ultimate approval by the dean of Gaylord College.
Gaylord College reserves the right to refuse a reservation based on the possibility of security and/or safety issues. The safety of the faculty, staff and students takes precedence, along with preservation of the facilities. In such cases, university policies may override Gaylord College’s space use policy. The university can regulate where, when and how speech occurs to ensure the functioning of the campus and achieve important goals, such as protecting student and public safety.
The facilities in Gaylord Hall are intended for pedagogical purposes. Students and faculty who need to use spaces for current class purposes take precedence. Preference in instances of time conflicts is given to Gaylord College students, faculty and staff.
Questions? Reach out to Buddy Wiedemann (bud@ou.edu).
Space / Service | Details | Non-OU | OU | RSO |
|---|---|---|---|---|
| Auditorium (180 seats) | Basic Set-Up with Standard A/V Full Day Half Day (max. four hours incl. set-up & teardown) | $700 $420 | $350 $210 | $175 $105 |
| Audio Package – multiple microphones Full Day Half Day | $300 $180 | $150 $90 | $75 $45 | |
| Premium A/V Package – recording or streaming Full Day Half Day | $500 $300 | $250 $150 | $125 $75 | |
| Broadcast Productions | Negotiable – see Gaylord Hall Productions rates | Negotiable | Negotiable | Negotiable |
| Studios A or D Sound Stage * | Space Rental Full Day Half Day | $625 $375 | $313 $188 | $156 $94 |
| Studio with Basic Lighting Package Full Day Half Day | $1,250 $750 | $625 $375 | $313 $188 | |
| Studio A Video Wall Full Day Half Day | $1,000 $600 | $500 $300 | $250 $150 | |
| Cameras / Advanced Lighting / Graphics | Call 405-325-2721 | Call | Call | Call |
| Inasmuch Foundation Commons or Grand Lobby | Space Rental | $300 | $150 | $75 |
| Catering Kitchen | $200 | $100 | $50 | |
| PA System (support staff required) | $225 | $113 | $56 | |
| Furniture Removal / Rental / Set-Up / Clean-Up | Direct Costs | Direct Costs | Direct Costs | Direct Costs |
| Focus Group Room * (20 seats) | Focus Group & Observation Room (half day) | $250 | $125 | $63 |
| Audio & Video Recording | $150 | $75 | $38 | |
| John Bonnar McBreen Podcast Room * (per hour, 6 seats) | Basic Podcast Room – audio only | $50 | $25 | $13 |
| Video Podcast Room – three cameras | $100 | $50 | $25 | |
| Gaylord Rooms with Standard A/V (half day) | 1005 – Hall of Fame Room (25 seats) | $200 | $100 | $50 |
| 2025 – Horseshoe Classroom (34 seats) | $150 | $75 | $38 | |
| 2500 – Library (40 seats) | $300 | $150 | $75 | |
| 2520 – Seminar Room (15 seats) | $100 | $50 | $25 | |
| 3150 – Small Flexible Classroom (32 seats) | $175 | $88 | $44 | |
| 3160 – Large Flexible Classroom (50 seats) | $200 | $100 | $50 | |
| Support Staff | Student Technician (per hour) | $15 (Business Hrs) | $20 (After Hrs) | |
| Professional Support | Based on Event | Based on Event | Based on Event | Based on Event |
Space / Service | Details | Non-OU | OU | RSO |
| Auditorium (180 seats) | Basic Set-Up with Standard A/V Full Day Half Day (max. four hours incl. set-up & teardown) | $700 $420 | $350 $210 | $175 $105 |
| Audio Package – multiple microphones Full Day Half Day | $300 $180 | $150 $90 | $75 $45 | |
| Premium A/V Package – recording or streaming Full Day Half Day | $500 $300 | $250 $150 | $125 $75 | |
| Broadcast Productions | Negotiable – see Gaylord Hall Productions rates | Negotiable | Negotiable | Negotiable |
| Studios A or D Sound Stage * | Space Rental Full Day Half Day | $625 $375 | $313 $188 | $156 $94 |
| Studio with Basic Lighting Package Full Day Half Day | $1,250 $750 | $625 $375 | $313 $188 | |
| Studio A Video Wall Full Day Half Day | $1,000 $600 | $500 $300 | $250 $150 | |
| Cameras / Advanced Lighting / Graphics | Call 405-325-2721 | Call | Call | Call |
| Inasmuch Foundation Commons or Grand Lobby | Space Rental | $300 | $150 | $75 |
| Catering Kitchen | $200 | $100 | $50 | |
| PA System (support staff required) | $225 | $113 | $56 | |
| Furniture Removal / Rental / Set-Up / Clean-Up | Direct Costs | Direct Costs | Direct Costs | Direct Costs |
| Focus Group Room * (20 seats) | Focus Group & Observation Room (half day) | $250 | $125 | $63 |
| Audio & Video Recording | $150 | $75 | $38 | |
| John Bonnar McBreen Podcast Room * (per hour, 6 seats) | Basic Podcast Room – audio only | $50 | $25 | $13 |
| Video Podcast Room – three cameras | $100 | $50 | $25 | |
| Gaylord Rooms with Standard A/V (half day) | 1005 – Hall of Fame Room (25 seats) | $200 | $100 | $50 |
| 2025 – Horseshoe Classroom (34 seats) | $150 | $75 | $38 | |
| 2500 – Library (40 seats) | $300 | $150 | $75 | |
| 2520 – Seminar Room (15 seats) | $100 | $50 | $25 | |
| 3150 – Small Flexible Classroom (32 seats) | $175 | $88 | $44 | |
| 3160 – Large Flexible Classroom (50 seats) | $200 | $100 | $50 | |
| Support Staff | Student Technician (per hour) | $15 (Business Hrs) | $20 (After Hrs) | |
| Professional Support | Based on Event | Based on Event | Based on Event | Based on Event |
* Spaces that need to be reserved through the Gaylord College Cage Manager (gaylordcage@gmail.com); they do not use the OU Reserve system.
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