Spaces and Events

Spaces & Events in Gaylord Hall

Host Your Event in Gaylord Hall

Gaylord Hall Protocol & Facility Guidelines

Gaylord College makes facilities available to the campus and community using a neutral decision-making process. Events must go through an approval process in advance and are required to comply with OU’s Facility Use Policy. All reservations are at the discretion of the college and are subject to ultimate approval by the dean of Gaylord College.

Gaylord College reserves the right to refuse a reservation based on the possibility of security and/or safety issues. The safety of the faculty, staff and students takes precedence, along with preservation of the facilities. In such cases, university policies may override Gaylord College’s space use policy. The university can regulate where, when and how speech occurs to ensure the functioning of the campus and achieve important goals, such as protecting student and public safety.

The facilities in Gaylord Hall are intended for pedagogical purposes. Students and faculty who need to use spaces for current class purposes take precedence. Preference in instances of time conflicts is given to Gaylord College students, faculty and staff.

Questions? Reach out to Buddy Wiedemann (bud@ou.edu).

Reserve a Space

Reservation Access Policy
Only University of Oklahoma faculty and staff may reserve available Gaylord Hall spaces through the OU Reserve system.

Gaylord College faculty and staff retain access to all reservable spaces within Gaylord Hall.

Gaylord student organizations must coordinate reservations through their faculty or staff adviser for spaces not available through the Gaylord CAGE.

Gaylord Hall Facility Guidelines

Gaylord Hall Facility Policies & Guidelines (pdf)

Event Spaces & Rates

Rental Rates

Space / Service	Details	Non-OU	OU	RSO
Auditorium (GLRD 1140) (180 seats)	Basic Set-Up with Standard A/V Full Day Half Day (max. four hours incl. set-up & teardown)	$700 $420	$350 $210	$175 $105
	Audio Package – multiple microphones Full Day Half Day	$300 $180	$150 $90	$75 $45
	Premium A/V Package – recording or streaming Full Day Half Day	$500 $300	$250 $150	$125 $75
Broadcast Productions	Negotiable – see Gaylord Hall Productions rates	Negotiable	Negotiable	Negotiable
Inasmuch Foundation Commons / Grand Lobby	Space Rental	$300	$150	$75
2500 – Library (GLRD 2500) (40 seats)	Half Day	$300	$150	$75
Furniture Removal / Rental / Set-Up / Clean-Up	Direct Costs	Direct Costs	Direct Costs	Direct Costs

Only the Auditorium (GLRD 1140), Library (GLRD 2500), and Inasmuch Foundation Commons are currently available for external rental. All other Gaylord Hall spaces are reserved for academic use.